Construction Administrative & Project Support Virtual Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver administrative assistance and coordinate projects.

• Oversee compliance documentation and paperwork related to projects.

• Manage customer communications and process invoices.

• Execute lead follow-up activities.

• Aid in updating social media content and posting project progress.

• Ensure organized digital records and maintain project files.

• Monitor and reply to client emails and inquiries.

• Assist project managers with documentation and file organization.

• Gather and upload invoices into company systems.

• Keep project and client information updated in CRM systems.

⛳️ Requirements

• Prior experience in administrative support is essential.

• Excellent organizational and documentation abilities are required.

• Outstanding written and verbal communication skills in English.

• Capability to handle multiple tasks and prioritize effectively.

• Detail-oriented with a strong commitment to follow-through.

• Comfortable managing client communications through email and phone.

• Quick learner of new systems and processes.

• Proficiency in Microsoft Office and Google Workspace is a must.

• Strong skills in data entry and file management.

• Previous experience in the construction industry is preferred.

• Familiarity with compliance tracking, COIs, and contractor documentation is preferred.

• Background in change orders, invoicing, and project administration is preferred.

• Knowledge of JobTread or similar construction management software is a plus.

• Experience supporting general contractors, builders, or construction firms is preferred.

• Basic social media management experience is preferred.

• Experience working with remote teams is preferred.

🏝️ Benefits

• Competitive rates

• Weekly payments

• Various open roles are available

• Free training and upskilling

• Constant support and guidance

• A vibrant community always ready to support you

• And more!