Construction Admin Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Offer administrative assistance to Project Managers, General Contractors, and executive leadership.

• Collaborate with vendors and subcontractors to solicit quotes and facilitate bid management.

• Engage professionally with clients, providing updates on projects and addressing any inquiries.

• Prepare, organize, and maintain construction documentation, including Change Orders, Purchase Orders, Service Agreements, and project records.

• Assist with scheduling, calendar management, data entry, and document filing tasks.

• Compose and dispatch professional emails and correspondence.

• Aid in invoicing, bookkeeping, and tracking project finances.

• Ensure accurate maintenance of project logs and documentation.

• Support additional administrative projects as necessary.

⛳️ Requirements

• Prior experience as an Administrative Assistant, ideally within the construction sector.

• Background in supporting property management firms and dispatch operations.

• Strong proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, Chat, Admin tools, etc.).

• Excellent written and verbal communication skills in English.

• Exceptional organizational and time management skills.

• Capability to handle multiple priorities in a fast-paced environment.

• High level of attention to detail and accuracy.

• Strong customer service orientation with a positive and collaborative attitude.

• Self-driven and comfortable working independently.

• Access to reliable high-speed internet and a quiet workspace suitable for video meetings.

• Willingness to occasionally work outside of standard business hours when project demands arise.

🏝️ Benefits

• Competitive salary.

• Long-term remote work opportunity with a growing U.S. construction company.

• Supportive and collaborative work environment.

• Potential for schedule flexibility after six months based on performance.

• Paid time off for Independence Day (July 4), Thanksgiving, Christmas Day, and New Year's Day.

• Half-day schedules on the day before Thanksgiving, Christmas, and New Year's Day.