Office Manager, Finance Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide daily administrative assistance to the leadership team of the Company.

• Organize and maintain electronic records, calendars, and shared drives.

• Arrange meetings and prepare agendas along with necessary supporting materials.

• Create, implement, and consistently enhance office policies and procedures.

• Monitor organizational deadlines to ensure timely completion of administrative and compliance tasks.

• Identify opportunities for workflow enhancements, efficiency improvements, and better organizational systems.

• Lead the recruiting, hiring, and onboarding process for new team members.

• Process bi-weekly payroll utilizing Gusto.

• Ensure adherence to multi-state payroll taxes and employment regulations.

• Monitor employee compliance with Company policies.

• Coordinate performance reviews, training sessions, and professional development for employees.

• Process changes in employee status and terminations.

• Manage relationships with vendors and contractors, including their onboarding.

• Oversee accounts payable using QuickBooks Online (QBO).

• Prepare and file annual 1099 forms.

• Manage state tax payments and fulfill required financial reporting.

• Prepare and submit monthly grant and contract invoices along with all required supporting documentation.

• Monitor software subscriptions and contract renewals.

• Record accounts receivable and track incoming payments.

• Track and reconcile Company credit card transactions.

• Maintain a weekly cash flow projection.

• Collaborate with the Fractional CFO and external CPA to ensure compliance with accounting, tax, and reporting standards.

• Maintain complete, accurate, and audit-ready financial records.

⛳️ Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, or a related discipline.

• 3–5 years of experience in administrative, HR, finance, or operations management positions.

• Strong knowledge of HR processes, payroll administration, and accrual accounting.

• Familiarity with QuickBooks Online, payroll systems, and paperless office environments.

• Technical Skills: Proficient in using Gusto, QuickBooks Online, or similar systems.

• Advanced skills in Google Workspace (particularly Google Sheets) and Microsoft Office (Word and Excel).

🏝️ Benefits

• Health insurance.

• Retirement plans.

• Paid time off.

• Flexible work arrangements.

• Professional development.