Conference and Events Coordinator

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Oversee logistics for conferences and events, encompassing registrations, hotel bookings, exhibition space arrangements, materials management, giveaways, transportation, and occasional onsite assistance.

• Aid in the planning and execution of client events that coincide with conferences.

• Assist in the scheduling and coordination of conference planning meetings, interim check-ins, and post-event debriefing sessions.

• Maintain checklists, timelines, and task trackers for conference coordination to ensure the timely and accurate execution of event-related activities.

• Support the setup and management of event collaboration spaces (e.g., Microsoft Teams channels).

• Coordinate materials for exhibitions and events, including booth assets, furniture, signage, roll-up displays, and associated logistics.

⛳️ Requirements

• A Bachelor’s degree in Marketing, Communications, Business Administration, or a related discipline.

• At least 2 years of experience in coordinating events, conferences, or large meetings within a corporate, agency, or professional services context, preferably in healthcare or life sciences.

• Previous experience in vendor coordination.

• Exceptional organizational and time-management abilities, with a talent for managing multiple priorities and deadlines.

• Keen attention to detail and comfort with structured processes, templates, and checklists.

• Proficient written and verbal communication skills.

• Ability to collaborate effectively across various teams and stakeholders.

🏝️ Benefits

• Health insurance

• A diverse and inclusive environment

• Professional development opportunities