Compliance Administration Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Systematically maintain compliance files and technical documentation.

• Organize and uphold filing systems along with document control structures.

• Rename, merge, and refresh compliance files and folder organization.

• Ensure that Declarations of Conformity are kept current.

• Verify warning labels, care instructions, barcodes, and country of origin details against compliance checklists.

• Record customer quality complaints and monitor product defects.

• Facilitate the coordination of product samples between suppliers and testing labs.

• Follow up with suppliers and laboratories for testing reports and necessary documentation.

• Oversee social audits with suppliers and maintain testing schedules.

• Communicate with international suppliers and labs to address outstanding documentation.

• Handle outbound calls to suppliers and laboratories as needed.

• Input and maintain product information within the ERP system.

• Upload social audit data into Microsoft Dynamics AX.

• Upload compliance and quality information into Salsify.

• Assist with data entry related to chemical assessments.

• Coordinate renewals for the Electrical Equipment Safety System for approval.

• Generate weekly compliance reports and track pending documentation.

⛳️ Requirements

• Demonstrated administrative and data entry experience in a corporate setting.

• Background in compliance, quality assurance, procurement, or supply chain administration.

• Exceptional attention to detail with the ability to accurately manage substantial volumes of data.

• Strong written English communication skills for professional email correspondence.

• Outstanding organizational and time management abilities.

• Capability to systematically follow processes, checklists, and critical paths.

• Confidence in communicating via phone and email with international stakeholders.

• Nice-to-Have Skills:

• Previous experience with product compliance, testing standards, or ethical sourcing.

• Familiarity with social audits or testing standards.

• Prior experience utilizing ERP systems such as Microsoft Dynamics AX.

• Experience with PIM systems like Salsify.

🏝️ Benefits

• Permanent Work From Home setup.

• Day shift during Australian Eastern Standard Time business hours.

• Full-Time employment.

• Health Maintenance Organization (HMO) coverage.

• Annual leave benefits.

• Christmas bonus equivalent to 1 month's salary (pro-rated).