Commercial Operations Coordinator

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee the operational execution of Harrison.ai and Harrison.ai Services at industry conferences across the EU/UK (such as ECR – European Congress of Radiology, UKIO, EuSoMII, and others).

• Plan and manage all logistics for non-conference gatherings, including team offsites, dinners, and partner events.

• Handle logistics related to booth setup, attendee registration, rentals and staffing, venue contracts, and post-event financial reconciliation.

• Collaborate with marketing and squad leadership on booth design, staffing requirements, materials, and timelines leading up to events.

• Manage the storage, shipping, and receipt of all materials and supplies for events.

• Monitor operational expenses across events, vendors, and travel; collaborate with Finance/Strategy on budget management and reconciliation.

• Travel to approximately 4–6 events annually.

• Provide thorough administrative support, including complex calendar management, meeting scheduling, travel arrangements, and preparation of materials for both internal and external engagements.

• Serve as the primary point of contact between leadership and both internal teams and external partners, ensuring effective communication and alignment across different time zones.

• Oversee and prioritize ongoing projects and assignments, ensuring that deadlines are adhered to and deliverables are executed with excellence.

• Anticipate operational requirements and proactively resolve issues to maintain efficient daily workflows.

• Manage expense reconciliation for the EU/UK leadership team as necessary.

• Uphold strict confidentiality when dealing with sensitive information and executive matters.

• Ensure operational data integrity in shared systems: Salesforce, Confluence, Monday.com, and SharePoint for the EU/UK division.

• Develop and document operating procedures to ensure that recurring tasks (such as onboarding and conference cycles) are executed as repeatable workflows.

• Navigate contracts through the contract management system (LawVu), including the uploading, tracking, and follow-up to ensure smooth progression through legal review and approval.

• Generate reports, dashboards, and summaries utilizing Salesforce, Microsoft Office Suite, and other productivity tools.

• Address and resolve daily technical issues for the leadership team, ensuring minimal disruption.

• Identify and implement tooling enhancements that improve the squad’s operational efficiency.

⛳️ Requirements

• A minimum of 5 years of experience in roles such as Executive Assistant, Senior Administrative Coordinator, Events/Operations Coordinator, or another high-level support position.

• Proven ability to manage multiple executives and competing demands in a fast-paced environment.

• Demonstrated experience in coordinating events or conference logistics from start to finish.

• Advanced technical skills in Salesforce, Microsoft Office Suite, and contract management systems (experience with LawVu is highly preferred).

• Exceptional organizational capabilities with a proven ability to handle complex calendars, projects, and deliverables under tight deadlines.

• A solid track record of maintaining discretion and confidentiality in managing sensitive issues.

• Willingness and ability to travel to 4–6 events annually across the EU/UK (and occasionally further afield).

🏝️ Benefits

• Innovate for Global Good. Join us in pioneering world-first AI technology that enhances patient outcomes and contributes to a healthier, fairer world.

• Collaboration Across Continents. Work alongside brilliant individuals from around the globe in a culture founded on trust, autonomy, and genuine teamwork.

• Well-Funded & Global. Supported by top-tier investors, including Aware Super, Blackbird Ventures, Skip Capital, and Horizons Ventures, we have secured over US$240M to amplify our global impact.

• Scale Your Potential. Access yearly L&D budgets, mentoring, hackathons, and secondments—all facilitated by a transparent growth framework to advance your career.

• Flex for Life. Enjoy flexible work arrangements—work from home options, adaptable hours, and the freedom to make an impact your way.

• Support for Every Family Journey. From fertility to parenthood, loss, and even grandparenthood, we offer inclusive, thoughtful policies to assist families at every stage.