Commercial Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the entire commercial administration process from initial quotation to final invoicing.

• Generate precise customer quotations and ensure they are submitted promptly.

• Acquire and manage supplier pricing, along with preparing purchase orders.

• Handle project variations, progress claims, and final invoicing efficiently.

• Track job progress to guarantee that all commercial documentation is accurate and up to date.

• Collaborate with internal teams, suppliers, and stakeholders to ensure smooth progression of jobs through each phase.

• Maintain precise records and documentation for multiple active projects.

• Prioritize and manage numerous concurrent repair, maintenance, and replacement jobs while adhering to strict deadlines.

• Identify and address commercial administration challenges before they affect project delivery.

• Continuously enhance administrative processes to bolster operational efficiency.

• Ensure adherence to company procedures and commercial standards.

• Provide outstanding administrative support to the operations team while upholding a high level of accuracy.

⛳️ Requirements

• Demonstrated experience in managing commercial administration for a high volume of small to medium-sized jobs within an Australian trade, construction, maintenance, or service-oriented business.

• Proven experience in handling quotations, supplier pricing, purchase orders, variations, progress claims, and invoicing.

• Strong comprehension of commercial workflows, from job initiation to project completion.

• Exceptional organizational and time management abilities, capable of managing multiple priorities simultaneously.

• Remarkable attention to detail and a commitment to maintaining accuracy.

• Ability to work efficiently under pressure in a dynamic environment with shifting priorities.

• Excellent communication skills, with the confidence to interact professionally with suppliers, customers, and internal stakeholders.

• Highly proactive with strong problem-solving capabilities.

• Proficient in Microsoft Office, particularly Excel, and experienced with job management, ERP, CRM, or project management systems.

• Experience working with Australian businesses or familiar with Australian commercial processes is highly preferred.

• A background in high-volume service, maintenance, trades, facilities management, or construction administration is strongly preferred.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Supportive work environment with a focus on team collaboration.

• Flexible work arrangements to promote work-life balance.