Clinical Trial Coordinator

This is a fully remote position, open to applicants in Greece.

📋 Description

• Coordinate, manage, and finalize assigned trial activities in accordance with the task matrix.

• Conduct reviews of department, internal, country, and investigator files, documenting findings appropriately.

• Ensure that tasks are completed punctually, within budget, and meeting high-quality standards.

• Communicate potential project risks to project leads and the line manager.

• Maintain study documentation, including team lists, training trackers, system access, activity plans, and the electronic Trial Master File.

• Provide system support for platforms such as GoBalto and eTMF.

• Assist with risk-based monitoring initiatives.

• Process trial documentation, conduct eTMF reviews, manage mass mailings, and prepare reports for internal teams.

• Schedule and organize internal and client meetings, and document meeting minutes.

• Review and track local regulatory documents.

• Transmit documents to clients and centralized IRB/IEC.

• Analyze and reconcile study metrics and findings reports.

• Aid in clarifying and resolving site documentation issues.

• Maintain vendor trackers.

• Coordinate, compile, and distribute Investigator Site File and Pharmacy binder materials, along with non-clinical study supplies to sites.

• Assist with the preparation of study-specific translation materials and ensure translation quality control.

• Attend kick-off meetings and take notes when necessary.

• Support the Project Team with both administrative and technical tasks.

• Serve as a study lead or cross-functional liaison when appropriate.

• Act as a mentor for onboarding and provide training to new staff members.

• Support departmental and cross-functional initiatives aimed at process improvement.

⛳️ Requirements

• High/Secondary school diploma or equivalent, along with relevant formal academic or vocational qualifications.

• Bachelor’s degree is preferred.

• Prior experience that equips you with the knowledge, skills, and abilities for the job, equivalent to at least 4 years.

• Capability to work collaboratively in a team or independently as required.

• Strong organizational skills and attention to detail, demonstrating the ability to manage multiple tasks efficiently and effectively.

• Proven ability to analyze project-specific data/systems to ensure accuracy and efficiency.

• Strong emphasis on customer focus.

• Flexibility and adaptability to reprioritize workload in support of evolving project timelines.

• Working knowledge of applicable Country Regulations, ICH Good Clinical Practices, and organization/Client SOPs and WPDs.

• Excellent command of the English language and grammar, with proficiency in local languages as needed.

• Good presentation skills.

• Strong computer proficiency; skilled in MS Office (Word, Excel, and PowerPoint) and capable of mastering clinical trial database systems.

• Ability to successfully complete the PPD clinical training program.

• Self-motivated with a positive attitude and strong interpersonal skills.

• Occasional travel to site locations may be required.

🏝️ Benefits

• Fully remote work arrangement.

• Standard Monday–Friday work schedule.