Clinical Research Coordinator

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Provide support for the Philadelphia Wellness Initiative (PWI) Study.

• Manage clinical research activities related to the Philadelphia Wellness Initiative.

• Assist in supervising the daily operations of the PWI interventional sub-study.

• Aid in overseeing study regulatory processes.

• Lead the recruitment of around 750 primary care patients from Penn Medicine into the observational cohort.

• Develop, test, and pilot clinical workflows for the interventional sub-study.

• Collaborate with the clinical team.

• Document and report any adverse events.

• Assist in managing IRB and regulatory documentation during the initiation and execution of the study.

• Coordinate provider notifications through Epic In Basket.

• Manage patient outreach using My Penn Medicine, phone, and text communications.

• Verify participant eligibility.

• Guide participants through the process of remote electronic consent.

• Support baseline survey efforts.

• Monitor participant safety, adherence to protocols, and data quality.

• Follow the guidelines set forth by the University of Pennsylvania and Good Clinical Practice.

• Coordinate interventional study activities alongside the clinical team.

• Report directly to the Program Manager.

• Collaborate with investigators, clinicians, primary care practices, research staff, and participants.

⛳️ Requirements

• A Bachelor of Science degree along with 2 to 3 years of relevant experience or an equivalent combination of education and experience is mandatory.

• Proven experience in coordinating study activities within a clinical environment.

• Background in recruiting and consenting research participants, including via phone.

• Familiarity with IRB and human research protection regulations.

• Knowledge of Good Clinical Practice standards.

• Excellent organizational, communication, and problem-solving abilities.

• Detail-oriented with a strong focus on accuracy.

• Capability to manage multiple priorities effectively.

• Ability to work autonomously as well as collaboratively in a team setting.

• Proficiency in Microsoft Office applications.

• Experience with research data systems such as REDCap is essential.

• Background checks may be required following a conditional job offer.

• Preferred: Familiarity with Epic, encompassing chart review, In Basket messaging, and MyChart (My Penn Medicine) patient outreach for research purposes.

• Preferred: Experience in study start-up processes, including piloting new workflows.

• Preferred: Clinical trial experience, particularly concerning adverse event reporting.

• Preferred: Experience in preparing IRB submissions and maintaining regulatory documentation.

🏝️ Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.

• Flexible spending accounts for eligible healthcare and dependent care expenses.

• Tuition assistance available for employees, spouses, and dependent children.

• Tuition assistance for dependent children attending other institutions.

• Basic, Matching, and Supplemental retirement plans offered.

• Options for pre-tax or Roth retirement savings.

• Investment opportunities provided through TIAA and Vanguard.

• Generous time away from work for vacations, personal matters, illness, injury, and family time.

• Long-term care insurance available for faculty, staff, and eligible family members.

• Wellness and work-life programs and resources are accessible.

• Professional and personal development resources provided.

• Access to University libraries, athletic facilities, arboretum, art galleries, and cultural and recreational activities.

• Free and discounted admissions and memberships at Penn arts and cultural centers and museums.

• Discounts on transportation, mortgages, automobiles, cellular phone plans, movie tickets, and theme parks.

• Flexible work arrangements, including non-traditional hours, locations, and/or job structures.

• Forgivable loans for eligible employees purchasing a home or residing in West Philadelphia.

• Adoption assistance available for qualified expenses, covering up to two adoptions in the household.