Chief of Staff – Executive Operations

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Act as the Principal's primary partner in managing daily operations and strategic initiatives.

• Efficiently oversee calendars, meetings, travel arrangements, and executive priorities.

• Create meeting briefs, document notes during executive discussions, and monitor action items until their completion.

• Liaise with both internal and external stakeholders on behalf of the Principal.

• Assist with executive administration, project coordination, research, and various special projects as necessary.

• Develop and maintain CRM systems, relationship databases, and follow-up procedures.

• Monitor key contacts, networking prospects, introductions, and ongoing relationship management efforts.

• Establish accountability systems to ensure that action items, commitments, and follow-ups are executed without requiring the Principal's oversight.

• Proactively identify the appropriate follow-ups at the right moments throughout the Principal's expansive network.

• Utilize AI tools and automation platforms to enhance workflows and boost operational efficiency.

• Create and sustain workflows and automations using tools such as Claude, Microsoft Copilot, ChatGPT, Zapier, Make, or similar alternatives.

• Recognize opportunities for process enhancements and implement scalable systems to facilitate business growth.

• Design and uphold operational infrastructure that functions reliably without necessitating direct management from the Principal.

• Directly engage with senior stakeholders, investors, and business contacts on behalf of the Principal, maintaining full professional credibility.

• Compose and dispatch correspondence, follow-ups, and meeting requests that accurately reflect the Principal's position.

• Attend executive-level meetings to ensure that decisions, actions, and commitments are documented and followed up on.

⛳️ Requirements

• Demonstrated experience as a Chief of Staff, Executive Business Partner, Senior Executive Assistant, or in a similar strategic support capacity.

• Previous experience supporting C-suite executives, founders, investors, family offices, private equity firms, venture capital firms, or investment management professionals.

• Strong knowledge of CRM systems, relationship management, and executive operations.

• Advanced proficiency with AI tools such as ChatGPT, Claude, or Microsoft Copilot.

• Proven track record in building workflows, automations, or operational systems utilizing AI and technology.

• Exceptional written and verbal communication skills in English; you will engage in calls and meetings with senior contacts and must convey messages with full professional credibility.

• Excellent organizational capabilities, with the ability to juggle multiple priorities simultaneously in a fast-paced setting.

• High degree of discretion, professionalism, and confidentiality.

• Highly proactive, self-directed, and adept at operating amidst ambiguity and shifting priorities.

• Strong sense of ownership, urgency, and accountability, with the ability to anticipate needs before they arise.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Observance of Holidays per company guidelines.

• 100% remote work setup so you can work from wherever you are most productive.

• Direct exposure to senior investors, family offices, and high-level operators on a global scale.

• A high-ownership role where you serve as the operational engine for a Principal who operates at the highest level.

• Opportunity to develop real systems and automations that define how a busy investor manages day-to-day activities.