Chief of Staff

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Serve as the strategic right hand and multiplier for the CEO across a diverse collection of companies in healthcare, media, and software.

• Ensure the CEO remains organised, informed, and focused; take charge of the operating rhythm, priorities, and reporting; oversee daily finance and operations.

• Manage the recruitment process from start to finish, oversee monthly financials, lead cross-functional projects, and act as a trusted proxy for the CEO with partners and suppliers.

• Maintain the CEO's calendar, safeguarding time for in-depth work and commitments.

• Oversee the CEO's inbox on a daily basis and prepare him for decision-making by providing clear recommendations.

• Generate monthly profit and loss statements, process payroll, and manage invoices, expenses, and budgets.

• Take full ownership of timelines and quality for cross-functional and special projects.

• Handle recruitment tasks, including drafting job specifications, sourcing candidates, and managing offers.

• Act as a communication liaison for clients, partners, and suppliers, managing follow-ups and aiding in email campaigns.

• Organise the CEO's personal and family calendar, plan events, and manage personal administrative tasks.

⛳️ Requirements

• Demonstrated experience as a Chief of Staff, Executive Assistant, or Operations Lead supporting a founder or CEO; remote experience is welcome.

• Strong organisational and project management abilities, capable of managing multiple priorities across simultaneous workstreams.

• Solid finance and bookkeeping skills, including preparation of profit and loss statements, payroll processing, expense tracking, and budget management.

• Naturally adept with AI tools such as Claude, ChatGPT, and similar applications for daily tasks like research, drafting, and workflow optimisation.

• Exceptional written English skills with a professional and warm communication style.

• Highly proactive, dependable, and discreet, with the capability to manage sensitive business and personal information confidentially.

• Comfortable working with spreadsheets, dashboards, and reporting tools.

• Availability for full-time work during UK business hours.

🏝️ Benefits

• Compensation will be provided in **USD** (bi-monthly: on the 15th and 30th).

• **Paid Time Off** in accordance with company policy.

• Observance of **Holidays** as per company guidelines.

• Enjoy a **100% remote setup** to work from wherever you are most productive.

• This position requires availability during **UK business hours**.

• Act as a genuine strategic partner to a founder managing multiple companies in healthcare, media, and software.

• Engage in a high-ownership, high-trust role that directly influences daily business operations.