Buyer Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately complete and maintain Item Creation Sheets in accordance with internal standards.

• Manage and populate product data in Salsify, collaborating with Buyers and suppliers to gather necessary copy, specifications, images, and compliance information.

• Assist Buyers with extensive data entry across internal systems.

• Ensure product information is thorough, cohesive, and consistent across all platforms.

• Prepare and finalize photography briefs, clearly communicating all required product details, styling notes, and deadlines.

• Coordinate the necessary product information for photography and follow up on any outstanding data.

• Support the Buying and Marketing teams by ensuring all documentation related to photography is accurate and complete.

• Communicate with suppliers and Buyers to collect the necessary compliance and product documents.

• Email factories to request and follow up on documentation such as APCO certifications, BSCI certification, and other ethical sourcing papers.

• Track and maintain records of compliance documents, escalating any gaps or risks to the Buyer as needed.

• Make outbound calls to international suppliers and internal stakeholders to proactively follow up on pending information.

• Review and verify artwork against the original brief to ensure product details, branding, and specifications are accurate.

• Identify and report discrepancies or errors to Buyers for assessment and resolution.

• Aid in packaging and artwork workflows to guarantee accuracy before approval.

• Scan and validate barcodes, check documentation, and report any inconsistencies or errors.

• Keep organized records of barcode checks, approvals, and digital documentation.

⛳️ Requirements

• Strong experience in administration and data entry, preferably in buying, merchandising, sourcing, or supply chain.

• Exceptional attention to detail with the capability to manage large datasets accurately.

• Confident in communicating with international suppliers and internal stakeholders through email and phone.

• High proficiency in both written and spoken English communication.

• Process-oriented and methodical working style with excellent organizational and time-management abilities.

• Ability to independently follow processes, briefs, and critical paths while supporting multiple stakeholders.

• Previous experience managing product data in Salsify is a plus.

• Familiarity with Item Creation Sheets or similar high-volume data inventory templates is desirable.

• Prior experience in reviewing artwork briefs or managing barcode verification processes is a bonus.

• Experience in following up on supplier compliance documents such as APCO or BSCI certification is advantageous.

🏝️ Benefits

• Permanent remote work arrangement.

• Dayshift (Australian Eastern Standard Time business hours).

• Full-time position.

• Health maintenance organization (HMO) coverage.

• Annual leave.

• Christmas Bonus equivalent to one month’s salary (pro-rated).