Business Operations Manager

This is a fully remote position, open to applicants in Germany.

📋 Description

• Accountable for manual invoicing tasks, which include the creation, distribution, follow-up, and payment reminders.

• Entering invoices into DATEV.

• Processing payments for overdue invoices using Moss.

• Overseeing preparatory accounting and liaising with the tax advisor.

• Managing Factorial, which encompasses vacation tracking, time management, and sick leave documentation.

• Coordinating payroll accounting and handling employee adjustments.

• Conducting monthly commission settlements for the sales team.

• Engaging in debt collection and dunning processes.

• Organizing team events, team calls, and workations.

• Providing weekly reports directly to the CEO.

• Facilitating communication and coordination with lawyers, insurers, service providers, and freelancers.

• Independently overseeing website projects.

• Reviewing and updating terms & conditions and privacy policies.

• Managing the info@ inbox and serving as the primary contact for legal inquiries.

• Conducting preliminary interviews for new operational positions.

• Organizing and technically preparing onboarding and offboarding procedures.

• Providing technical onboarding for new employees and serving as the main point of contact for inquiries.

• Screening candidates and conducting initial interviews for operations hiring, as well as overseeing trial days in sales.

⛳️ Requirements

• Proven experience in invoicing, accounting, finance operations, or general business management.

• Proficient user of DATEV.

• Familiarity with payroll accounting and effective communication with tax advisors.

• Capability to independently draft and revise contracts, NDAs, and legal documents.

• Comfortable using Slack, Claude, Asana, or similar project and communication platforms, or a willingness to learn quickly.

• Experience with a CRM like Close or HubSpot is advantageous.

• A thorough, organized, and reliable work approach.

• Ability to handle sensitive financial and legal information with discretion.

• Strong organizational abilities and a passion for diverse tasks ranging from accounting to recruitment.

• Capability to work independently and thrive within a small, close-knit team.

🏝️ Benefits

• A stable job opportunity.

• Genuine influence and responsibility.

• Exciting challenges and opportunities for professional development.

• A supportive team and environment that fosters enjoyment and innovation in work.

• Flat organizational structures.

• Direct responsibility for tasks.

• Authentic influence on projects and strategic decisions.

• Remote-first work setup with flexible hours to ensure a healthy work–life balance.

• Above-average salary along with additional bonus options and other appealing benefits.