Business Operations – Executive Coordinator

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Oversee and manage the CEO’s email communications and inbox.

• Identify and highlight urgent emails to assist with prioritizing responses.

• Arrange and coordinate calendar scheduling and meetings.

• Draft notes, reminders, and follow-up communications.

• Facilitate the progression of projects and tasks from “pending” to “completed.”

• Assist leadership with daily operational coordination.

• Conduct research to identify nationwide vendors.

• Keep organized and easily searchable spreadsheets/databases.

• Update product listings and content on WordPress.

• Help track materials and logistics effectively.

• Coordinate delivery schedules and timelines.

• Organize digital files and systems efficiently.

• Provide support to the team as needed to ensure smooth operations.

⛳️ Requirements

• Highly organized with a keen attention to detail.

• Strong commitment to follow-through and accountability.

• Exceptional written and verbal communication abilities.

• Comfortable conducting vendor research and making calls.

• Proficient in WordPress.

• Familiarity with Adobe Photoshop, Canva, or similar design tools.

• Basic video editing skills for creating simple marketing or social media content.

• Strong spreadsheet management and organizational capabilities.

• Ability to handle multiple tasks and priorities simultaneously.

• Resourceful, proactive, and oriented towards solutions.

• Comfortable working independently in a remote setting.

• Bonus Points

• Experience in supporting an executive or business owner.

• Background in construction, logistics, or vendor coordination.

• Proficient in Excel or Google Sheets.

• Experience in maintaining websites or product databases.

• Understanding of operational workflows and process coordination.

🏝️ Benefits

• Comprehensive benefits package.

• Opportunities for professional development and growth.

• Flexible work arrangements.

• Collaborative and supportive team environment.