Business & Operations Coordinator

This is a fully remote position, open to applicants in Washington.

📋 Description

• Act as the main coordinator for the daily administration of the marketing budget throughout the organization.

• Keep budget tracking tools, spending reports, forecasts, and documentation up-to-date to ensure transparency into planned, committed, and actual expenditures across teams, programs, and vendors.

• Oversee budget usage, monitor investment distributions, identify variances, and assist with monthly and quarterly budget evaluations.

• Collaborate with marketing leadership, finance, and business operations teams to ensure financial precision, budget adherence, and prompt reporting.

• Oversee the operational lifecycle of marketing procurement processes, including statements of work, purchase orders, vendor engagements, and invoice processing.

• Supervise marketing vendors, contractors, and external partners, coordinating contracts, purchase order creation, invoice reconciliation, renewals and extensions, and payment approvals.

• Assist with workforce administration tasks including managing vendor rosters, onboarding and offboarding processes, access requests, equipment provisioning, and ensuring all team members are effectively set up.

• Organize travel requests, team logistics, and aid in scheduling and operational planning for workshops, offsites, leadership meetings, and team gatherings.

• Support the implementation of morale-boosting activities and team events that promote engagement and connection within a globally distributed organization.

• Ensure the maintenance of comprehensive, accurate, and compliant operational documentation, team resources, process guides, and shared repositories to facilitate efficient execution across the organization.

• Create and update templates, onboarding materials, operating procedures, and knowledge resources to enhance consistency, reduce administrative workload, and enable effective collaboration across teams.

⛳️ Requirements

• Over 3 years of experience in administrative support, business operations, or customer service within a marketing, finance, or procurement setting.

• More than 1 year of experience in reviewing and managing administrative budgets for marketing teams, events, travel, etc.

• Associate or Bachelor’s degree in Business Administration, Human Resources, Marketing, or a related field, or equivalent experience.

• Significant experience in managing budgets, purchase orders, invoices, expenditure tracking, and vendor administration.

• Exceptional attention to detail and the capacity to accurately manage large volumes of financial and operational data.

• Strong organizational and communication skills with the ability to handle multiple priorities simultaneously.

• Advanced proficiency in Excel and Microsoft 365 tools.

• Experience in coordinating across finance, procurement, legal, and business stakeholders.

• Prior experience supporting marketing, product, creative, or technology organizations is preferred.

🏝️ Benefits

• Medical, dental, vision, basic life/AD&D, long-term disability, and employee assistance programs.

• Additional voluntary benefits such as short-term disability plans and health coverage for dependents.

• 401(k) & HSA.

• Competitive PTO plan.

• 12 paid holidays throughout the calendar year, plus additional floating holidays.