Administration Services Coordinator – Systems & Data

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist in the operations of an expanding Australian enterprise.

• Oversee business systems, enforce data governance, manage onboarding procedures, and ensure that the firm's operational records are accurate and reliable.

• Manage and sustain the firm's essential business platforms, such as HubSpot, FYI, Xero, and Xero Practice Manager.

• Organize onboarding and offboarding processes for clients and employees, which includes system configuration, user access, record management, and administrative assistance.

• Keep Standard Operating Procedures (SOPs), user manuals, operational documentation, and system workflows up to date.

• Provide daily administrative support for the firm's systems and databases while assisting internal stakeholders with system inquiries, updates, and operational requests.

• Spot opportunities to enhance business systems, administrative workflows, and data integrity.

⛳️ Requirements

• At least 3+ years of experience in Systems Administration, Administration Coordination, Practice Management, Operations Support, Executive Assistance, or a related administrative position.

• Excellent communication abilities: Proficient in both written and verbal English.

• Proactive approach: Capable of working autonomously, taking responsibility for tasks, prioritizing effectively, and resolving issues with minimal supervision.

• Experience in systems administration: Proven track record in maintaining databases, business systems, CRM platforms, or operational records with a high degree of accuracy.

• Strong organizational capabilities: Exceptional attention to detail with the capacity to juggle multiple priorities and meet deadlines.

• Proficiency in Microsoft 365: Comfortable using Microsoft Office applications and cloud-based business systems.

• Confidentiality: Skilled in handling sensitive business and client information with professionalism and discretion.

• Strong Internet Connection: Must possess a stable and uninterrupted internet connection.

• Preferred: Prior experience assisting Australian businesses, professional services firms, or accounting practices.

🏝️ Benefits

• Fully Remote Work: Work from home permanently. We provide you with all the necessary equipment to effectively perform your job from home. Say goodbye to daily commutes.

• Competitive Compensation: A salary package that is competitive and reflective of your experience and skills.

• Professional Growth: Opportunity to collaborate with some of the top Australian companies and executives, aiding in your career advancement.