Bookkeeping Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Record and classify income, expenses, reimbursements, and adjustments in Dext.

• Ensure prompt data entry and accurate categorization within general ledger accounts.

• Collaborate with the Bookkeeper to prepare, review, and process payroll on a bi-weekly or monthly basis using Bamboo HR.

• Verify time entries, tax withholdings, and benefits deductions while upholding confidentiality and compliance standards.

• Assist in managing renewals and documentation for business licenses through FDACS, as well as permits and insurance policies.

• Monitor expiration dates and aid with necessary compliance paperwork.

• Generate and update financial spreadsheets and reports.

• Ensure accuracy, version control, and clarity in financial documentation for leadership.

• Organize digital records and shared folders efficiently.

• Prepare supporting documents for audits or executive review.

• Engage in onboarding, training, project updates, and performance review video calls.

• Communicate progress and seek clarification as needed.

• Provide support to Native Pest Management, a Florida pest control company, by maintaining financial data and optimizing bookkeeping processes.

⛳️ Requirements

• Mid-level experience is preferred.

• Familiarity with bookkeeping platforms like QuickBooks, Xero, or Wave.

• Proficient in Google Sheets or Excel, including the use of formulas and pivot tables.

• Strong attention to detail and analytical capabilities.

• Excellent written and verbal communication skills in English.

• Exceptional command of English, including clear pronunciation and effective conversational abilities.

• Comfortable working independently as well as collaborating with leadership.

• Strong high-speed Wi-Fi connection.

• Reliable microphone and camera for virtual communication.

• Organized and professional home work environment.

• Availability Monday–Friday, from 8:00 AM to 5:00 PM EDT/EST (GMT-5), including a 1-hour unpaid lunch break.

• Willingness to work a rotating half-day Saturday shift approximately once a month or more as needed.

• Must submit a 2–3 minute video recording or video link speaking in English.

• Participation in interviews is required, which may include a typing test.

• Employment is contingent upon successfully passing a background check.

• Required background-check documentation must be completed within two weeks of the start date.

🏝️ Benefits

• 13th month bonus.

• 10 days of paid time off (PTO) during the first year.

• 6 U.S. holidays, including fully observed Thanksgiving, Christmas, and New Year's.

• Paid training opportunities.

• Employee referral bonus.

• Comprehensive, valuable, and affordable benefits package.

• Clear pathways for growth and advancement.

• Long-term career opportunities.