Bookkeeper, Project Cost Controller

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee comprehensive bookkeeping, manage invoices, track project costs, and report on weekly cash flow.

• Collaborate directly with the CEO and CFO to ensure real-time accuracy of financial data across all projects.

• Ensure precise financial records are maintained using Xero (essential).

• Receive invoices through a dedicated email address for the new company.

• Promptly enter invoices and categorize them by project.

• Monitor accounts payable and receivable.

• Process receipts, payments, reimbursements, and loan payments efficiently.

• Conduct weekly reconciliation of bank and credit card statements.

• Assist in payroll preparation and manage expenses.

• Generate client invoices as required.

• Maintain an organized digital archive of all financial documents.

• Track and update weekly cash flow, including cash inflow, outflow, upcoming liabilities, and loan repayments.

• Maintain live budgets for each project.

• Monitor all expenditures per project and compare actual costs to budgeted amounts.

• Record every expense against the appropriate project code.

• Provide weekly summaries detailing total expenditures, committed amounts, remaining budgets, and forecasted completion costs.

• Identify and flag discrepancies or unusual spending patterns.

• Assist in preparing project cost reports for management review.

• Generate weekly, monthly, and quarterly financial reports.

• Compile cash flow reports for the CEO and CFO.

• Offer clear explanations for any variances.

• Support internal and external audit processes.

⛳️ Requirements

• Proficient experience with Xero is essential.

• Preference for candidates with experience in Australian bookkeeping.

• Strong skills in Excel/Google Sheets are required.

• Understanding of payroll systems is necessary.

• Familiarity with AASB or Australian taxation is preferred but not mandatory.

• Experience with GAAP is acceptable if lacking an AASB background.

• Must be highly reliable and accountable.

• Exceptional attention to detail and accuracy is crucial.

• Ability to manage multiple projects simultaneously.

• Must be confident working independently with minimal oversight.

• Proactive in identifying financial issues is essential.

• Comfortable working Sydney hours and adhering to deadlines.

• Must be a direct and clear communicator.

• Able to remain calm under pressure.

• High integrity and confidentiality are required.

• A long-term commitment is essential; this role is not suitable for job-hoppers.

• Enjoys establishing order, structure, and efficient systems.

🏝️ Benefits

• Competitive salary package.

• Flexible working arrangements.

• Opportunities for professional development and growth.

• Supportive team environment.