Part-time Financial Controller

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Debtors & Accounts Receivable Management: Lead the complete invoicing framework, monitor collections, perform monthly age analyses, and handle necessary payment escalations.

• Accounts Payable & Banking Portals: Manage the centralized accounts payable inbox, organize structured weekly payment runs, and execute authorized payments directly via banking portals.

• Commission Architecture & Reconciliation: Methodically compute, audit, and reconcile monthly commission reports for the sales team against commercial results.

• Expense Management & Diagnostics: Supervise the collection, coding, and categorization of corporate expenses within Xero, generating detailed monthly analysis summaries segmented by operational category and individual.

• Bookkeeper Liaison & Executive Reporting: Serve as the main point of contact for the external bookkeeper, compiling weekly cash flow summaries for the CEO and assisting in the review of monthly management accounts.

• Financial Process Engineering: Review existing administrative processes, identify procedural deficiencies, and draft the standard operating procedures and functional templates necessary for establishing a high-caliber finance department.

⛳️ Requirements

• Proven Track Record: At least 3+ years of focused experience in financial administration, accounts, or a bookkeeping-related role.

• Xero Ecosystem Mastery: Advanced, hands-on expertise in Xero, ensuring full operational functionality from day one without the need for training.

• Ledger Autonomy: A proven history of independently overseeing debtors and accounts payable processes with minimal supervision.

• Operational Precision: Strong personal accountability, exceptional attention to detail, and a process-oriented mindset that proactively addresses compliance issues.

• Discretion & Integrity: Complete professional discretion suitable for accessing highly sensitive financial frameworks and investor information across two different firms.

• Preferred Qualifications: Previous experience in life sciences, medical device distribution, or venture-capital-backed start-up environments.

• Practical knowledge of South African payroll systems, VAT regulations, and SARS compliance protocols.

• Basic familiarity with Unleashed or similar cloud-based inventory/ERP software platforms.

• Required Software Skills: Xero (Advanced operational level), Unleashed (Inventory/ERP - Advantageous), Microsoft Excel / Google Sheets (Data analysis and commission modeling), Online Banking Portals (Preparation of payment runs).

🏝️ Benefits

• High autonomy with flexible working hours structured around consistent weekly deliverables and deadlines.

• Direct access to the CEO with unrestricted visibility into the commercial development of two rapidly growing organizations.

• The opportunity to create accounting processes from the ground up and take full structural ownership of them.

• Long-term potential to increase hours and responsibilities as both entities' scale expands.