Bookkeeper, Payroll Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct daily and weekly reconciliations for bank and credit card accounts.

• Record journal entries and ensure the accuracy of general ledger documentation.

• Oversee accounts receivable aging and assist with the month-end closing process.

• Execute payroll cycles, initiate bank transfers, distribute pay stubs, manage payroll deductions, prepare/file WSIB online submissions, and issue T4s.

• Retrieve and process two invoices per customer for a total of 200 clients, upload them into Zoho Books, confirm details, and dispatch invoices.

• Accurately complete the monthly billing run within a single billing day.

• Follow up with clients concerning outstanding balances and maintain accounts receivable notes.

• Reconcile payments and keep customer accounts updated.

• Administer recurring checklists and timelines with minimal oversight.

• Compile weekly summaries regarding invoicing, accounts receivable, and reconciliations.

• Identify minor process enhancements to improve efficiency and accuracy.

• Collaborate directly with the CEO and report to clients via Magic.

⛳️ Requirements

• Minimum of 1 year of practical bookkeeping and payroll experience.

• Demonstrated proficiency in Zoho Books and Zoho Payroll.

• Experience with high-volume manual invoicing and follow-ups for accounts receivable.

• Excellent written English skills for professional communication in client-facing emails.

• Familiarity with bank and credit card reconciliations, journal entries, accounts receivable management, invoice validation, and basic Excel/Google Sheets.

• A computer with at least 8GB of RAM and an Intel i5 or AMD Ryzen 5 processor or higher.

• Internet speed of no less than 40 Mbps.

• A headset featuring an extended noise-cancelling microphone and webcam.

• A backup computer and internet connection.

• A quiet, dedicated workspace at home.

• Availability to work Monday through Friday from 9:00 a.m. to 5:00 p.m. Eastern Time, tentatively.

• Ability to work independently, reliably, and with discretion regarding sensitive payroll information.

🏝️ Benefits

• Opportunity for remote work.

• 40-hour work week with a Monday to Friday schedule.

• Work-from-home setup requirements as specified by the employer.

• No benefits package is included.