Bookkeeper – Client Billing Administrator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Perform bookkeeping tasks up to trial balance, execute bank reconciliations, and manage supplier invoices through automated internal workflows.

• Oversee billing for a portfolio exceeding 700 clients, ensuring precise distribution and monitoring of recurring monthly invoices.

• Establish and manage digital direct debit mandates utilizing specified payment technology systems.

• Regularly send statements to clients, handle the internal accounts mailbox, and follow up with clients who delay payments and are not enrolled in automated payment systems.

• Prepare and present weekly net cash reports and supplier payment schedules in an organized format.

• Scrutinize all incoming supplier invoices for complete accuracy and directly address any queries with vendors.

• Collaborate with internal accountants to systematically apply annual fee increases across all corporate service lines.

• Update the practice management dashboard for personal tasks and liaise with software providers to create new client accounts.

• Get ready to broaden bookkeeping workflows to include additional subsidiary entities as the company evolves into a group structure.

• Carry out daily ad hoc administrative tasks in collaboration with the internal administration team to facilitate general business operations.

⛳️ Requirements

• Native English speaker with a strong command of both written and spoken English.

• At least 5+ years of experience in client billing, accounts, or bookkeeping roles, preferably within a professional services context.

• Comprehensive knowledge of cloud accounting systems, including bank reconciliations, invoicing, supplier invoice processing, journal entries, billable expenses, and tracking categories.

• Demonstrated experience in managing billing pipelines and credit control functions with a high level of numerical accuracy.

• Confident in working independently, managing deadlines autonomously, and conducting client communications professionally.

• Documented readiness to undergo criminal record and reference verification checks as a prerequisite for engagement.

• Verified completion of a Qualification Authenticity Check prior to final employment offer.

🏝️ Benefits

• Comprehensive training on UK VAT regulations for client billing and invoice processing is provided.

• Integrated within a supportive, friendly, and technology-oriented internal team environment.

• Practical exposure to international accounting operations and UK professional services frameworks.