Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately record and reconcile all financial transactions in a timely manner.

• Manage and process credit card, bank, and various other payment transactions.

• Collect and systematically organize all invoices and receipts utilizing Dext.

• Maintain books in QuickBooks Online, ensuring each transaction is categorized correctly.

• Conduct regular reconciliations for bank and credit card accounts.

• Review and comprehend the purpose of each business expense prior to categorization.

• Consistently apply the appropriate chart of accounts categories.

• Identify and flag any unusual, duplicate, or ambiguous charges for further review.

• Prepare regular summaries of expenses and cash flow for the business owner.

• Keep an accurate and current vendor/supplier database.

• Communicate directly with vendors via phone or email to clarify charges, billing discrepancies, or service details.

• Monitor contract terms, billing cycles, and renewal dates for all suppliers.

• Recognize billing errors, duplicate charges, or subscriptions that need review.

• Ensure vendor records contain accurate contact information, payment terms, and tax details.

⛳️ Requirements

• Over 1 year of bookkeeping experience, ideally for a North American client or employer.

• Proficiency with QuickBooks Online or the ability to learn it quickly.

• Familiarity with Dext or the ability to learn it rapidly.

• Strong grasp of expense categorization and chart of accounts.

• Comfortable making phone calls to North American vendors and suppliers in English.

• Exceptional written and verbal communication skills in English.

• Availability to work during North American business hours (EST or PST overlap is necessary).

• Reliable high-speed internet connection and a dedicated workspace at home.

• Self-motivated with the ability to manage tasks and identify issues without constant oversight.

• Nice to Have: Bookkeeping or accounting certification (e.g., BS Accountancy, CPA, or equivalent).

🏝️ Benefits

• Stable, long-term remote position within a growing multi-company portfolio.

• Direct access to the business owner — free from corporate bureaucracy.

• Consistent working hours and dependable pay.

• Potential to evolve into a broader finance operations role over time.