Accounting Assistant – Construction

This is a fully remote position, open to applicants in Brazil, +3 more countries.

📋 Description

• Prepare bi-weekly and AIA-formatted draw requests (G702/G703) for submission to banks and owners.

• Oversee budget tracking, cost-to-complete analyses, and financial documentation for 4 to 7 active projects.

• Handle day-to-day bookkeeping entries, invoice processing, job costing, and ledger maintenance using QuickBooks Online and construction management software.

• Manage lien waivers and payment schedules efficiently.

• Conduct regular financial outreach with subcontractors and suppliers through email, phone, and video calls.

• Assist with vendor bidding reconciliation, quote aggregation, purchase orders, and the financial setup of projects.

• Coordinate leadership calendars concerning financial deadlines.

• Execute daily administrative tasks that support project delivery.

• Take responsibility for financial draw cycles, budget reporting, and operational coordination as the company grows from 4 to 7 concurrent projects.

⛳️ Requirements

• A minimum of 3 years of hands-on experience in construction accounting, bookkeeping, or project financial support.

• Strong knowledge of construction workflows, draw cycles, job costing, and budget tracking.

• High level of proficiency in QuickBooks Online.

• Familiarity with construction management, scheduling, or estimating platforms.

• Business-fluent written and spoken English skills.

• Confidence in communicating with US-based owners, lenders, and vendors via video and phone.

• Exceptionally detail-oriented and self-motivated.

• Ability to independently manage multiple financial schedules in a remote environment.

• Candidates without a construction background will not be considered.

• Must be comfortable working US Central Time.

• Must be willing to work as an independent contractor.

• Responsible for personal equipment, taxes, and benefits.

🏝️ Benefits

• Opportunity for remote work.

• Full-time schedule of 40 hours per week.

• Flexibility as an independent contractor.

• Roles provide the freedom to manage work according to your own preferences.