Board Governance Specialist, Paralegal

This is a fully remote position, open to applicants in Alaska, +10 more states.

📋 Description

• Oversee the procedures for Board meetings, encompassing agendas, materials, minutes, document drafting, surveys, and signature routing.

• Organize meeting logistics, including scheduling, technology setup, and follow-up actions.

• Maintain the calendars and annual work plans for the board and committees.

• Assist with the election, onboarding, and training of new board members.

• Keep accurate electronic files, databases, spreadsheets, SharePoint sites, libraries, forms, mailing lists, and security permissions.

• Conduct research and handle information requests.

• Ensure that board and committee operations adhere to governance best practices and regulatory requirements.

• Manage the Governance team inbox and sort emails for recordkeeping purposes.

• Coordinate the signatures and mailing of sensitive documents.

• Develop checklists, policies, and procedures for team processes.

• Monitor invoices and expense reports via Concur.

• Assist with shareholder recordkeeping and lifecycle processes.

• Aid in subsidiary regulatory compliance, annual reports, meetings, and the onboarding and offboarding of directors and officers, as well as compliance filings across the US, EMEA, and APAC.

• Draft and review standard entity governance documents.

• Collaborate with local offices, legal counsel, and service providers on subsidiary governance issues.

• Build and maintain the entity management system, ensuring proper document filing, data entry, minute book compliance, configuration, reviews, and audits.

• Address regulatory, audit, vendor, and internal information requests while keeping process trackers updated.

• Manage timelines and scheduling.

• Perform additional duties that support the objectives of the Governance team.

⛳️ Requirements

• A minimum of 8 years of experience, ideally in a global organization, with a solid understanding of board administration.

• Bachelor’s Degree.

• Paralegal certification.

• Exceptional attention to detail and accuracy.

• Outstanding organizational skills along with the ability to manage competing priorities while meeting deadlines.

• Resourceful, technologically adept, and flexible.

• Excellent written and verbal communication abilities.

• Capability to work independently as well as collaboratively within a team environment.

• Experience managing confidential and sensitive records, communications, and organizational information.

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro.

• Familiarity with SharePoint and Microsoft 365.

• Experience in managing small to mid-sized projects.

• Preferred: experience with subsidiary data management.

• Preferred: experience with entity management software.

🏝️ Benefits

• Medical, Dental, and Vision coverage for employees, dependents, and domestic partners.

• Employee Assistance Program (EAP).

• 401(k) Plan with company matching and profit-sharing contributions.

• Discretionary Bonus Program.

• Flexible Spending Accounts (FSA).

• Paid Time Off (PTO); full-time employees earn 15 days per year.

• A minimum of 10 paid holidays each year.

• Family Building Benefits, including adoption and fertility assistance.

• 11 weeks of paid parental leave for eligible employees.

• Life Insurance & AD&D; with 100% of premiums covered by Milliman.

• Fully funded Short-Term and Long-Term Disability.

• Remote work arrangement.