Billing Data Entry Specialist

This is a fully remote position, open to applicants in New York.

📋 Description

• Accurately input high-volume billing, invoice, payment, and program-related financial data into the company's database on a daily basis.

• Ensure the timely and precise processing of billing information for the DFTA Home Delivered Meals Program.

• Review, verify, and reconcile billing information to guarantee accuracy, completeness, and adherence to DFTA contractual requirements and internal policies.

• Assist with tracking invoices, reconciling payments, and maintaining account documentation.

• Utilize advanced Microsoft Excel functions, such as Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, and other formulas to structure, analyze, and validate billing and program data.

• Create reports, spreadsheets, dashboards, and financial summaries to facilitate billing, reimbursement, program tracking, and operational decision-making.

• Audit meal delivery records, invoices, and supporting documentation to ensure compliance with DFTA regulations, contractual guidelines, and organizational standards.

• Maintain organized digital records and supporting documentation for audits, contract compliance, and financial reporting.

• Identify, investigate, and resolve billing discrepancies, data inconsistencies, and entry errors before final processing.

• Communicate with internal departments to obtain missing information and ensure accurate billing records.

• Collaborate closely with program staff, finance, and operations teams to support timely billing, reporting, and reimbursement activities.

• Protect confidential financial, participant, and organizational information in accordance with company policies and applicable privacy regulations.

• Maintain accurate electronic filing systems and ensure proper record retention.

• Perform additional administrative, billing, and data entry tasks as assigned to support the successful operation of the DFTA Home Delivered Meals Program.

⛳️ Requirements

• High school diploma or equivalent is required; coursework in Accounting, Finance, Business Administration, or a related field is preferred.

• A minimum of 1–2 years of experience in billing, data entry, bookkeeping, accounting support, or a similar administrative role.

• Experience with processing invoices, financial records, or billing for government-funded programs is preferred.

• Advanced proficiency in Microsoft Excel is required, including skills in Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, sorting, filtering, conditional formatting, and data validation.

• Proficiency in Microsoft Office Suite, Google Sheets, and database management systems.

• Experience with accounting, billing, ERP, or financial management software is preferred.

• Ability to type at least 45–50 words per minute with a high level of accuracy.

• Strong mathematical, analytical, and problem-solving skills with the capability to identify and resolve billing discrepancies.

• Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities while meeting deadlines.

• Excellent verbal and written communication skills, with the ability to collaborate effectively across departments.

• Proven ability to maintain the confidentiality of sensitive financial, participant, and organizational information.

• Self-motivated, reliable, and able to work independently as well as collaboratively in a fast-paced environment.

🏝️ Benefits

• Accrued sick time