Benefits & Payroll Specialist, EMEA & APAC

This is a fully remote position, open to applicants in Spain.

📋 Description

• Take ownership of the complete payroll processing for Spain, the United Kingdom, Ireland, and Australia, collaborating with local payroll providers and utilizing ADP and Woffu to guarantee accurate and timely payroll each cycle.

• Perform payroll audits and reconciliations to ensure data accuracy, compliance, and integrity across various systems.

• Oversee statutory payroll filings in line with local regulations, including UK HMRC, Spain’s Seguridad Social, Ireland’s PRSA, and Australia’s Superannuation requirements.

• Maintain precise, audit-ready payroll records, including documentation of processes and controls.

• Manage employee benefits programs across all regions, encompassing health, pension/retirement, life insurance, and statutory benefits, ensuring compliance with local standards.

• Assist with annual benefits renewals, including vendor coordination, employee communications, and system updates.

• Cultivate relationships with local benefits brokers and vendors, acting as the primary operational contact for enrollments, renewals, and issue resolution.

• Address payroll and benefits inquiries from employees and external partners promptly, accurately, and professionally.

• Support onboarding and offboarding processes related to payroll and benefits, ensuring accurate setup and timely processing.

• Collaborate with Finance on payroll reconciliation, journal entries, and month-end close activities.

• Work in partnership with People Operations, Legal, and external vendors to ensure smooth payroll and benefits delivery across all regions.

• Leverage AI and automation tools to identify opportunities for enhancing payroll and benefits processes, boosting efficiency, accuracy, and scalability.

• Contribute to payroll system integrations and enhancements (e.g., ADP–Woffu), providing regional expertise and testing support.

• Support payroll and benefits-related projects, process improvements, and scalability initiatives.

• Stay informed about changes in international payroll and employment legislation and proactively communicate impacts to relevant stakeholders.

⛳️ Requirements

• Minimum of 2 years of international payroll and/or benefits administration experience, with direct hands-on involvement in at least two of the following countries: Spain, United Kingdom, Ireland, or Australia.

• Practical knowledge of statutory payroll and benefits requirements across EMEA and/or APAC markets, with particular expertise in Spain due to the size of our employee population there.

• Experience with payroll platforms such as CloudPay or similar; adept at navigating multiple systems simultaneously.

• Strong understanding of global payroll processes, regulations, and compliance requirements.

• Proven experience in managing payroll audits, reconciliations, and compliance reporting.

• Excellent analytical and problem-solving abilities, with a knack for interpreting and presenting payroll data clearly.

• Capacity to work collaboratively across departments and with international teams to ensure payroll and benefits accuracy and efficiency.

• Proficient verbal and written communication skills in English.

🏝️ Benefits

• Medical, Dental, and Psychology benefits.

• Life insurance and disability benefits.

• Competitive time off package including 25 Days of PTO, 8 Company-paid Holidays, 5 paid floating holidays (new in 2026!), 2 Wellness days, and 1 Paid Volunteer Day.

• Voucher program for Transportation, Meals, and Childcare.

• Remote Working Stipend: €40/month automatically applied in payroll.

• Access to tools supporting your wellbeing, such as the Calm App and an Employee Assistance Program.

• Professional development stipend and learning and development offerings to assist you in building the skills and connections necessary for career advancement.

• Charitable contribution match provided per team member.