Assistant Property Manager – Commercial Real Estate

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Prepare leases, license agreements, and associated documentation based on templates.

• Calculate rental rates utilizing Excel models.

• Confirm and obtain all necessary lease documentation.

• Handle and coordinate tenant move-ins and move-outs, including administrative oversight of Smartsheet processes.

• Review monthly property management reports and offer constructive feedback to management.

• Organize, archive, and appropriately label files in Dropbox.

• Update and oversee contacts in HubSpot.

• Perform data entry and ensure accurate digital filing.

• Assist the accounting team with filing, accounts receivable, and submitting essential documents (leases, renewals, move-outs, invoices, etc.).

• Manage marketing initiatives for executive suites, respond to inquiries, screen prospects, coordinate showings, and assist with move-ins.

• Conduct financial assessments of potential tenants.

• Monitor lease expirations, renewals, and maintain lease administration reports.

• Review monthly property management reports and provide comprehensive feedback to management.

• Manage reports such as Leases in Process, Vacancy & Opportunity Cost.

• Administer small projects or fieldwork when a property manager is unavailable.

• File Termination of Notices of Commencement (NOCs).

• Manage expiring certificates of insurance.

• Request new insurance documents ensuring compliance with company standards.

• Organize and maintain comprehensive insurance records.

• Identify and source new vendors.

• Establish and maintain communication with vendors.

• Follow up on priority work orders and requirements.

• Ensure accountability and that performance standards are consistently upheld.

• Provide support for calendar management, meeting scheduling, and general administrative tasks.

⛳️ Requirements

• At least 2 years of experience in commercial property management or a related field.

• Proficient in Microsoft Office, particularly Excel and Word.

• Experience with CRM tools such as HubSpot.

• Understanding of commercial real estate terminology and practices.

• Familiarity with property management software (e.g., Yardi, AppFolio).

• Experience in project coordination or management.

• Strong problem-solving abilities and adaptability.

🏝️ Benefits

• Work remotely Monday through Friday, 40 hours a week (no weekends).

• Did we mention it's REMOTE?