Assistant Property Manager

This is a fully remote position, open to applicants in California.

📋 Description

• Manage all relationships with property owners: Establish rapport, anticipate their needs, and proactively resolve issues before they become formal requests.

• Foster strong tenant relationships through proactive communication, effective renewal management, and skillful handling of challenging conversations.

• Regularly review property financials to ensure sufficient operating cash and reserves are maintained.

• Prepare annual budgets and monitor actual expenses to ensure they remain within budgetary limits.

• Review and authorize operating expenses in accordance with company policy.

• Assist in identifying CAM expenses, review CAM reconciliations, and address tenant inquiries regarding CAM.

• Solicit bids, negotiate, and present recommendations for tenant improvements, repairs, and renovations.

• Supervise approved construction projects from initiation to completion, ensuring they stay within scope, budget, and timeline.

• Identify and troubleshoot operational challenges, recommend improvements, and present these recommendations to management.

• Accurately interpret and apply commercial lease terms, CAM provisions, and lease calculations.

• Provide support to the leasing team and brokers during negotiations, including scoping and costing tenant improvements.

• Ensure lease compliance is enforced and manage any delinquency issues.

• Conduct regular property visits and inspections to confirm maintenance standards and the functionality of building systems.

• Handle after-hours emergency calls and coordinate vendor dispatch in collaboration with the Operations team.

• Ensure completion of work orders and accurate documentation of property conditions.

⛳️ Requirements

• 2-5 years of experience in commercial property management.

• Reliable transportation and possession of a valid Driver’s License.

• Preferred working knowledge of operating costs, budgeting, and related expense management.

🏝️ Benefits

• Federal Holidays: We observe all 11 Federal Holidays and close our office on these days.

• Vacation PTO: You will earn 15 days of vacation PTO in your first year, increasing to 20 days thereafter.

• Sick PTO: We offer a standard 5 sick PTO days per year.

• Windsor Days PTO: Including Federal Holidays, Vacation PTO, and Sick Days, you will have 31 guaranteed vacation days in your first year, rising to 36 days in your second year.

• Medical & HRA Card: Our team is provided with a medical plan and an HRA Card! Those who enroll in our medical plan receive coverage for their first $4,300 (for individuals) or first $8,600 (for families) through Windsor.

• Vision and Dental: We provide a vision and dental plan for our team.

• 401k Plan: We offer a 401k plan with company matching through Guideline. Your contributions vest immediately, with Windsor matching 100% of the first 3% of your salary and 50% of the next 2%.

• FSA Dependent: We offer an FSA Dependent care option, allowing participation up to the federal maximum of $7,500.

• FSA Medical: We provide an FSA Medical care option, allowing participation up to the federal maximum of $3,400.

• Life Insurance: Employer-sponsored life and long-term disability plans are available, including a guaranteed coverage level. Participation means you pay the premiums on a pre-tax basis.

• Long Term Disability: Benefit Amount: 60% of monthly earnings prior to disability, up to a maximum of $10,000 per month.

• Benefits Consultant: Our partnership with Cavignac provides our team with access to a Benefits advisor.