Assistant Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate closely with the Principal Architect through regular project coordination meetings.

• Maintain daily oversight of project status, milestones, and outstanding requirements.

• Track project progress, deadlines, and responsibilities using Monday.com and other project management platforms.

• Prepare and provide project status updates to clients on a weekly or bi-weekly basis.

• Communicate with clients to obtain necessary information, approvals, and project decisions.

• Monitor and document project-related decisions, revisions, and scope updates from clients and project teams.

• Coordinate communications with consultants regarding necessary project modifications and updates.

• Prepare, edit, distribute, and archive meeting minutes within 48 hours of meetings.

• Monitor project-related email correspondence and coordinate responses with the Principal Architect and internal teams.

• Ensure the Principal Architect is kept informed of all significant client communications and project developments.

• Track incoming inquiries, proposal follow-ups, and client onboarding activities.

• Schedule meetings and coordinate calendars for project-related discussions.

• Monitor permit submissions and associated review timelines.

• Track jurisdictional review comments, deadlines, and outstanding action items with consultants, clients, and permitting authorities.

• Assist with organizing and maintaining site visit reports and project documentation.

• Proactively identify information, actions, or decisions needed to keep projects progressing efficiently.

⛳️ Requirements

• Minimum of 2 years of experience in project coordination, project administration, or a related role.

• Strong administrative and organizational background.

• Excellent written and verbal communication skills in English.

• Ability to manage multiple projects and priorities simultaneously.

• Strong attention to detail and accuracy.

• Professional and customer-focused communication style.

• Ability to work independently and take initiative.

• Reliable internet connection and telephone access.

• Quiet, professional workspace suitable for virtual meetings.

• Personal computer (Windows or Mac) capable of running required software efficiently.

🏝️ Benefits

• Part-time position (20 hours per week)

• 100% remote opportunity

• Flexible work environment

• Opportunity to work directly with experienced architectural professionals