Assistant Office Manager

This is a fully remote position, open to applicants in India.

📋 Description

• Manages the office budget and daily operations to maintain high standards.

• Processes office invoices, addresses queries, and collaborates with Global finance.

• Provides guidance to LOB and local Leadership on important office matters.

• Ensures compliance with office 'social rules' while minimizing signage.

• Promotes the firm's culture and spearheads sustainability initiatives.

• Develops strong relationships with vendors, manages contracts, and ensures budget adherence.

• Oversees office administrative personnel, ensuring policy compliance and support.

• Responsible for site security protocols, passes, and compliance measures.

• Coordinates with LOB regarding office space usage and conducts desk assessments.

• Manages tenant and landlord relations in partnership with Corporate Real Estate.

• Supervises building management and maintenance, addressing issues in a timely manner.

• Manages stock inventories and ensures efficient waste management practices.

• Coordinates the replacement of office equipment and furniture with Purchasing and Real Estate.

• Manages business card arrangements and orders branded goods through the vendor portal.

• Ensures that health, safety, and wellbeing initiatives are in line with corporate standards.

⛳️ Requirements

• Bachelor’s degree in business, Finance, Hospitality, Operations, Office/Facilities Management, or a related field with 5-8 years of experience or equivalent qualifications.

• Previous experience in a Global Firm is essential.

• Ability to interpret complex or unique interpersonal dynamics.

• Strong attention to detail and precision is necessary.

• Excellent leadership abilities (including organizing, planning, problem-solving, and decision-making) are required for effective management.

🏝️ Benefits

• Comprehensive benefits package.

• Opportunities for professional development and growth.

• Supportive work environment fostering innovation and sustainability.