AP & Accounting Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take ownership of the complete accounts payable processes, which includes invoice receipt, general ledger coding, approval routing, and vendor payments through Ramp Bill Pay.

• Oversee and enhance Ramp platform configurations for corporate cards and accounts payable workflows.

• Code and categorize expenses across various entities and business dimensions in Rillet.

• Evaluate and authorize expenses to ensure compliance with policy and accounting standards.

• Act as the main vendor liaison for payment status and accounts payable queries, proactively following up to address any discrepancies.

• Assist employees with questions related to expense reporting and the use of Ramp.

• Manage the entire vendor lifecycle, including onboarding, documentation maintenance, periodic reviews, and offboarding in collaboration with Legal and Finance.

• Gather and confirm vendor tax documents, leading the annual 1099 filings in Ramp.

• Introduce automation for recurring transactions to enhance accounts payable processes.

• Support month-end closing activities, including accounts payable accruals, journal entries, aging reviews, rollforwards, and balance sheet reconciliations.

• Keep organized documentation for audits and compliance.

• Collaborate with the Accounting Manager and Senior Accountant on special projects and ongoing workflow improvements.

⛳️ Requirements

• Minimum of 3 years of experience in accounts payable, expense management, or accounting.

• Demonstrated experience in managing the complete accounts payable process from invoice receipt to vendor payment.

• Practical experience using Ramp (Bill Pay and Corporate Cards) for accounts payable and expense management workflows.

• Proficient in accounting/ERP systems such as Rillet, QuickBooks Online, NetSuite, or Xero.

• Familiarity with GAAP, including general ledger coding, accruals, account reconciliations, and multi-dimensional accounting structures.

• Experience in supporting month-end close activities related to accounts payable, including accruals, journal entries, aging reviews, and balance sheet reconciliations.

• Previous experience as the primary contact for vendors concerning payment status and accounts payable inquiries.

• Experience assisting internal employees with expense reporting and the use of corporate card/expense tools.

• Proven experience coordinating with Legal and Finance teams on vendor onboarding and compliance documentation.

• Business-fluent in English.

• Willingness to work US Pacific Time hours.

🏝️ Benefits

• Paid US holidays.

• Paid wellness days.

• Health & wellness allowance.

• Monthly profit sharing.

• Opportunities for upskilling in AI, Operations, and Leadership.

• Dedicated Success Manager and ongoing placement support.