Anesthesia Chart Management Coordinator – PRN / Per Diem

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure comprehensive accounting for all anesthesia cases at designated sites and confirm that necessary documentation is received or acquired.

• Reconcile the anticipated versus actual cases and address daily and periodic discrepancies.

• Validate indexed documents to ensure proper association with the correct patient, encounter, and document type.

• Identify and facilitate the correction of indexing errors or any missing documentation.

• Maintain documentation that is ready for audits regarding acquisition and validation activities.

• Respond to requests for tasks aimed at obtaining any missing or supplementary documentation.

• Prioritize tasks to meet service level expectations and support the timely progression of cases.

• Identify, investigate, and coordinate the resolution of exceptions related to acquisition, including missing charts, failed uploads, and indexing problems.

• Monitor issues until resolved and confirm successful completion.

• Conduct targeted outreach to anesthesia clinicians to finalize records, obtain missing signatures, or resolve any access-related issues.

• Maintain professional, compliant communication along with accurate documentation for follow-ups.

• Offer informal guidance and support to colleagues regarding chart acquisition workflows and site-specific procedures.

• Recognize recurring issues related to acquisition or documentation quality and escalate trends to leadership or analysts.

• Perform additional responsibilities as assigned.

⛳️ Requirements

• Experience in supporting workflows related to anesthesia or healthcare revenue cycles.

• Proven success in high-volume, detail-oriented operational positions.

• Strong analytical and organizational capabilities, with the ability to manage multiple priorities and deadlines effectively.

• Ability to identify and handle exceptions, prioritize competing demands, and achieve performance targets.

• Excellent written and verbal communication skills suitable for remote and cross-functional collaboration.

• Capacity to navigate new or high-pressure situations with diplomacy and professionalism.

• Strong computer skills, including proficiency in Microsoft Office and other Windows-based applications.

• Experience with billing systems, document management platforms, and task or workflow tools.

• High School diploma or GED.

• A minimum of two years of experience in Chart Management or a healthcare billing or operational setting is required.

• Preferred knowledge of medical terminology and medical records.

• Employment eligibility verified through E-Verify.

🏝️ Benefits

• Medical, Dental, Vision, Life, and Disability benefits.

• Healthcare FSA, Dependent Care FSA, Limited Healthcare FSA.

• Transportation and Parking FSAs.

• Health Savings Account (HSA).

• Paid time off (minimum 20 days and up to 25 days per calendar year, depending on the position).

• 9 observed holidays.

• Paid family leave.

• Benefits eligibility from day one for qualifying employees.