ALTA Survey Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide both technical and administrative support to field and operational personnel.

• Assist with assignment, setup, communication, scheduling, coordination, preparation, and completion of project tasks.

• Report findings to clients and/or management.

• Oversee contract administration, purchase orders, and change orders.

• Establish a network of qualified subcontractors.

• Configure projects within the digital writing platform and nTel.

• Research project details and collect necessary documents from client-supplied materials or municipalities.

• Review, comprehend, and interpret municipal survey/zoning codes.

• Ensure consistent project information across nTel, Vision, P-Drive, and SharePoint.

• Monitor project progress and assist in resolving issues related to points of contact, site information, client delivery, and field management.

• Communicate any scheduling delays and issues to the Senior Project Coordinator/Project Manager.

• Inform team members about newly uploaded information to nTel and/or P-Drive.

• Help with vendor recruitment and onboarding into FLEX while ensuring vendor compliance.

• Acquire vendor pricing and timelines for proposals.

• Coordinate on-site schedules between vendors and points of contact.

• Upload and distribute client-supplied materials and final deliverables.

• Review and interpret client feedback prior to forwarding it to vendors.

• Prepare and submit non-technical contractual reports and deliverables to clients.

• Conduct survey/zoning reports, summaries, technical reviews, and due diligence services for commercial real estate.

• Forward vendor deliverables for technical evaluation.

• Follow up with clients regarding pending proposals and projects that are on hold.

• Coordinate schedules with vendors, clients, and internal/external teams.

• Create project progress, problem, and solution reports for stakeholders.

• Track data using web-based project management tools.

• Contact municipal departments for project-related information.

• Undertake special projects as assigned by leadership.

• Identify opportunities to enhance efficiency and technological solutions.

• Safeguard confidential company information.

• Provide timely and proactive customer service.

• Adhere to company policies, SOPs, work instructions, quality standards, and safety regulations.

• Work overtime with prior authorization when necessary.

⛳️ Requirements

• High school diploma or General Education Diploma (GED) is required.

• Some college education is preferred.

• A minimum of two years of administrative experience is required.

• Ability to read, analyze, and interpret project/technical documents, technical procedures, or governmental regulations.

• Capability to write reports, business correspondence, and procedure manuals.

• Proficient in effectively presenting information and responding to inquiries from clients, peers, and technical field staff.

• Ability to define problems, gather data, establish facts, and reach valid conclusions.

• Ability to interpret technical instructions and handle both abstract and concrete variables.

• Proficient in computer operation.

• Familiarity with word processing software, spreadsheet software, and project management software.

• Strong time management skills.

• Excellent active listening skills.

• Strong critical thinking abilities.

• Effective problem-solving skills.

• Strong oral and written communication skills.

• Ability to motivate, develop, and direct individuals.

• Ability to work independently as well as within a team environment.

• Capacity to maintain a constant state of alertness and operate safely.

• Ability to successfully work from a remote location.

• Capability to meet the physical demands of the role.

• Must possess a cell phone and provide your own internet service.

🏝️ Benefits

• Medical, Dental, and Vision coverage.

• Company-matched Retirement plan.

• Generous Paid Time Off and Company Holidays.

• Life Insurance and AD&D coverage.

• Short-Term Disability (STD) and Long-Term Disability (LTD).

• Optional life and pet insurance.

• EAP and Total Wellbeing Lifestyle Programs.

• Tuition Assistance and/or Professional Development.

• Employee Discounts.

• Fair and competitive pay.

• Opportunity to work remotely.

• Company-provided health and wellness benefits.