AI Operations Partner

This is a fully remote position, open to applicants in California, +4 more states.

📋 Description

• Manage and oversee the CEO’s integrated executive system encompassing various email inboxes, Teams, calendar, commitments, and cross-entity workflows.

• Create and uphold AI-driven workflows for processes including intake, classification, routing, drafting, and closure.

• Develop prompt frameworks and reusable AI workflows to enhance email triage, prioritization, summarization, routing, briefing generation, follow-up tracking, and decision queue management.

• Maintain the CEO Decision Queue and Delegated Operating Queue, ensuring clear ownership, next steps, and escalation procedures.

• Establish and uphold standards for routing, escalation, and communication.

• Proactively eliminate manual workflows by transitioning to AI-driven systems.

• Transform high-volume inputs into succinct, decision-ready outputs utilizing AI technology.

• Compose communications in the CEO’s voice and maintain communication standards across various entities.

• Oversee the entire communication lifecycle, converting discussions into structured outcomes.

• Design and coordinate the CEO’s calendar across all entities and time zones as a strategic production system.

• Implement continuous micro-iterations, swift reprioritization, and dynamic adjustments to the calendar.

• Keep structured records of commitments, deliverables, dependencies, and integrations.

⛳️ Requirements

• A Bachelor’s degree in Business Administration, Communications, Operations, or a related field is preferred; however, equivalent progressive professional experience demonstrating system ownership and operational impact will be accepted in lieu of formal education.

• 13–18 years of progressive experience in executive operations, senior-level administrative leadership, or executive support within consulting, engineering, or similarly fast-paced professional services environments, with at least 7–10 years directly supporting C-Suite or enterprise-level executives in complex, multi-stakeholder or multi-entity settings.

• Experience in professional services is highly preferred, with a significant advantage for those who have supported executives in engineering, technology, or consulting sectors.

• Proven experience operating beyond mere task execution, including ownership of executive operating systems, cross-functional coordination, workflow automation, and the preparation of decision-grade executive materials in fast-paced, high-demand environments.

🏝️ Benefits

• A choice of comprehensive medical plans, including two PPO-style plans and a High Deductible Health Plan (HDHP) with HSA option.

• Flexible spending accounts (FSA).

• Dental and vision coverage.

• Comprehensive medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26.

• 401k with company match and self-directed brokerage account option.

• Paid time off (PTO), including additional paid time off during the last week of the year.

• Company-paid life insurance coverage for employees and their eligible dependents.

• Short and long-term disability, as well as Accidental Death & Dismemberment (AD&D) coverage.

• Opportunities for professional development, tuition reimbursement, and assistance with professional licensing.

• Paid parental leave after one year of employment.