Aerospace Scheduling Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Schedule and allocate approved source inspectors according to customer needs, skill sets, certifications, and geographical factors.

• Organize inspection schedules, including dates, times, work scope, and access requirements in collaboration with customers and suppliers.

• Monitor inspector availability and address scheduling conflicts or last-minute adjustments.

• Keep precise calendars, internal systems, and job logs up to date.

• Provide supplementary support to other contracts when continuity assistance is required.

• Act as the primary contact for customers regarding inspection scheduling, updates, and general inquiries.

• Foster and sustain relationships with aerospace OEMs, suppliers, and quality teams.

• Collect and relay customer-required documentation and inspection directives.

• Conduct data entry for job specifics, inspector assignments, and customer information.

• Maintain both customer and internal documentation, which includes quality records, SOW details, and inspection checklists.

• Aid in inspector onboarding and the management of qualification records.

• Track and reconcile inspector hours, travel time, and expenses.

• Verify timesheets and resolve any discrepancies prior to submitting them to accounting.

• Assist in invoice preparation and customer billing support.

• Collaborate with operations, quality managers, and field inspectors to ensure smooth job execution.

• Identify ways to enhance scheduling efficiency, customer satisfaction, and internal processes.

• Support special projects and manage increased workloads during peak aerospace production periods.

⛳️ Requirements

• Exceptional communication skills and a professional approach to customer and field personnel interactions.

• Strong attention to detail and accuracy in data entry and documentation.

• Excellent organizational skills with the ability to prioritize multiple tasks effectively.

• Proficient in Microsoft Office Suite and/or scheduling systems.

• Minimum of 3 years’ experience in scheduling, dispatch, customer service, aerospace operations, or related administrative coordination.

• Any combination of education and experience may be acceptable.

• Preferred experience in aerospace, defense, quality assurance, or inspection services.

• Familiarity with aerospace standards, including AS9100, source inspection procedures, and supplier quality processes.

• Experience with time-tracking, billing, or operations management systems.

• Understanding of inspection, manufacturing, or supply chain workflows.

• Effective and appropriate communication skills.

• Capacity to work collaboratively in a cross-functional team environment.

• Ability to establish and maintain effective working relationships.

• Pass a pre-hire background check, including DMV checks.

• Pass a pre-hire drug screening.

• U.S. citizenship is required.

• Valid driver's license and auto insurance in the state of residence as requested in the application.

• Typical working hours are Monday–Friday, 8:00 a.m.–5:00 p.m.; occasional extended hours and weekend overtime may be necessary.

• Capability to participate in assigned physical activities, including light lifting and prolonged sitting.

• Vision sufficient to read printed documents, computer screens, and observe behavior.

• Compliance with company policy regarding visible tattoos and significant body modifications for customer-facing employees.

🏝️ Benefits

• 12 days of paid vacation in the first year, increasing with years of service.

• 10 days of paid sick leave.

• 11 paid holidays.

• Medical, dental, vision, STD, LTD, critical illness, and life insurance for employee and dependents.

• Champ Plan Wellness and Health benefits.

• Access to free wellness initiatives.

• Free telehealth services.

• Free and discounted prescriptions.

• 401k retirement savings plan with matching contributions.

• 100% match of the first 3% contribution and 50% match of the next 2% contribution.

• Immediate vesting in retirement contributions.

• Company-provided cell phone, laptop, and mobile wi-fi for business purposes.

• Regular hourly pay for travel time.

• Direct-pay travel arrangements for flights, hotels, and rental vehicles.

• Travel reimbursements deposited directly with each payroll.

• Federal-rate mileage reimbursement ($.67/mile in 2024) for driving personal vehicles on company business.

• Per diem reimbursements for meals and incidental expenses.

• Overnight trips: reimbursement up to $75.

• Leaving home after 4 p.m.: $40 reimbursement.

• $1500 employee referral bonus, with an initial $750 paid upon the hire of a qualified referred employee and an additional $750 paid after the referral's full completion of 90 days of employment.