Aerospace Scheduling Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Schedule and allocate approved source inspectors according to customer requirements, skill sets, certifications, and geographical factors.

• Work in collaboration with customers and suppliers to verify inspection dates, times, scope of work, and access requirements.

• Monitor the availability of inspectors and proactively address scheduling conflicts or last-minute adjustments.

• Keep accurate calendars, internal systems, and job logs.

• Provide backup assistance to other contracts when continuity support is necessary.

• Act as the primary contact for customers regarding inspection scheduling, updates, and general inquiries.

• Develop and sustain relationships with aerospace OEMs, suppliers, and quality teams.

• Gather and relay customer-required documentation and inspection instructions.

• Conduct data entry for job specifics, inspector assignments, and customer information.

• Maintain both customer and internal documentation, including quality records, SOW details, and inspection checklists.

• Assist with the onboarding of inspectors and manage qualification records.

• Track and reconcile inspector hours, travel time, and expenses to ensure billing accuracy.

• Verify timesheets and resolve discrepancies prior to submitting them to accounting.

• Help finance with invoice preparation and customer billing support.

• Collaborate with operations, quality managers, and field inspectors to guarantee seamless job execution.

• Identify opportunities to enhance scheduling efficiency, customer satisfaction, and internal processes.

• Support special projects or increased workloads during peak aerospace production periods.

⛳️ Requirements

• Exceptional communication skills with the ability to interface professionally with customers and field personnel.

• Strong attention to detail and precision in data entry and documentation.

• Excellent organizational skills with the capacity to prioritize multiple tasks.

• Proficient in Microsoft Office Suite and/or scheduling systems.

• Preferred background in aerospace, defense, quality assurance, or inspection services.

• Familiarity with aerospace standards, including AS9100, source inspection procedures, and supplier quality processes.

• Experience in supporting time-tracking, billing, or operations management systems.

• Understanding of inspection, manufacturing, or supply chain workflows.

• Effective and appropriate communication skills.

• Ability to work collaboratively within a cross-functional team environment.

• Capable of establishing and maintaining effective working relationships.

• Must pass a pre-hire background check, including DMV review.

• Must pass a pre-hire drug screening.

• U.S. Citizenship is required.

• At least 3 years of experience in scheduling, dispatch, customer service, aerospace operations, or related administrative coordination.

• Any combination of education and experience may be considered.

• Ability to engage in assigned physical activities, including light lifting and prolonged sitting.

• Vision adequate to read printed documents, computer screens, and observe the behavior of others.

• Availability to work Monday to Friday, from 8:00 a.m. to 5:00 p.m., with occasional extended hours and weekend overtime.

🏝️ Benefits

• 12 days of paid vacation in the first year, increasing with years of service.

• 10 days of paid sick leave.

• 11 paid holidays.

• Medical, dental, vision, STD, LTD, critical illness, and life insurance for the employee and their dependents.

• Champ Plan Wellness and Health program.

• Free wellness initiatives.

• Free tele-health services.

• Free and discounted prescriptions.

• 401k retirement savings plan with matching contributions.

• 100% match of the first 3% contribution.

• 50% match of the next 2% contribution.

• Immediate vesting in the retirement plan.

• Company-provided cell phone, laptop, and mobile wi-fi for business use.

• Regular hourly compensation for travel time.

• Direct-pay travel arrangements for flights, hotels, and rental cars.

• Travel reimbursements directly deposited with each payroll cycle.

• Federal-rate mileage reimbursement ($.67/mile in 2024) when using personal vehicles for company business.

• Per diem reimbursements for meals and incidental expenses.

• For overnight trips: up to $75 reimbursement.

• For leaving home after 4 p.m.: $40 reimbursement.

• $1,500 employee referral bonus.

• Initial $750 paid upon the hiring of the qualified referred employee.

• An additional $750 paid upon the referred employee's full completion of 90 days of employment.