Administrative Operations Specialist

This is a fully remote position, open to applicants in Sri Lanka.

📋 Description

• Oversee and enhance your client's work calendar by scheduling meetings, appointments, and events according to business priorities.

• Facilitate meetings with internal teams, clients, and other stakeholders, ensuring their time is utilized efficiently.

• Organize and prioritize daily activities, meetings, and follow-ups to meet deadlines effectively.

• Manage travel arrangements for business purposes based on the client's schedule and specific requirements.

• Act as the main point of contact for your client's emails, phone calls, and other professional communications, ensuring timely and professional responses.

• Manage and optimize the flow of information to guarantee your client receives all necessary updates and data.

• Prepare and organize materials for meetings, such as agendas, presentations, and reports.

• Serve as a liaison between your client and their internal teams to ensure effective communication and follow-through on tasks and initiatives.

• Assist in fostering positive and productive relationships with key stakeholders.

• Provide logistical support for client-facing meetings, including schedule coordination, follow-ups, and additional requirements.

• Coordinate small-scale projects and tasks that align with your client's strategic objectives, monitoring progress and ensuring all milestones are met.

• Conduct research and compile information as required for ongoing tasks or initiatives.

• Support the timely completion of tasks by proactively following up on outstanding items.

⛳️ Requirements

• A minimum of 5 years' experience in a communication-intensive role at a reputable organization, showcasing strong interpersonal and organizational capabilities.

• An undergraduate degree is preferred, although relevant work experience is also highly regarded. Additional qualifications such as an MBA, CFA, CIM, CIPM, or CIMA will be viewed positively.

• Professional fluency in English, with exceptional reading, writing, and speaking skills.

🏝️ Benefits

• Opportunities for professional development.

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness programs.

• Flexible working arrangements.