Property Marketing, Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the comprehensive administrative setup for newly acquired rental properties.

• Prepare lease agreements, Form 6 appointments, and associated property documentation.

• Accurately input and manage property and client data within the Eagle CRM system.

• Create engaging rental advertisements and post listings on various online property portals.

• Organize and uphold property records, documentation, and workflow tasks using Notion.

• Ensure the completion of all property administration tasks with precision and within designated timelines.

• Generate, schedule, and disseminate content across Instagram and Facebook.

• Design marketing collateral, including brochures, flyers, and social media graphics using Canva.

• Assist in the execution of property marketing campaigns and promotional listings.

• Manage Google Business Profile and follow up on reviews.

• Research and propose tools or strategies to enhance marketing performance and efficiency.

• Provide daily administrative and personal assistant support to the Director.

• Compose professional emails, client communications, and business correspondence.

• Offer sales administration assistance, including drafting contracts and coordinating sales documentation.

• Anticipate tasks and proactively take action on requests with minimal oversight.

• Develop, refine, and document Standard Operating Procedures (SOPs) as business processes progress.

• Assist with general administration, project coordination, and operational enhancements as necessary.

⛳️ Requirements

• Minimum of 3 years of experience as a Virtual Assistant, Real Estate Administrator, or in a comparable administrative position.

• Prior experience in real estate or property management is preferred.

• Exceptional written and verbal communication skills in English.

• Strong attention to detail and organizational skills.

• Proactive and capable of working independently while taking initiative.

• Familiarity with CRM systems (experience with Eagle CRM, Property Tree, or similar is a plus).

• Proficient in Canva, Google Workspace, and various social media platforms.

• Knowledge of Notion or a willingness to learn the platform.

• Comfortable utilizing AI tools such as ChatGPT or Claude to assist with written communication.

• Dependable, with a stable internet connection, backup options, and an appropriate home office setup.

• Nice to Have:

• Experience with Australian real estate platforms and portals.

• Familiarity with social media scheduling tools.

• Experience in creating SOPs or process documentation.

• Background in property marketing or listing coordination.

🏝️ Benefits

• Opportunity to work in a dynamic and growing industry.

• Flexible working hours and remote work options.

• Professional development and growth opportunities.

• Collaborative and supportive team environment.