Administrative Assistant, Strategic Support

This is a fully remote position, open to applicants in California.

📋 Description

• Deliver comprehensive administrative assistance to guarantee the efficient operation of a variety of scholarships, emergency financial aid, and grants programs.

• Keep precise records and monitor scholarship, grant, donor, and partner information to facilitate program operations and reporting.

• Organize meetings, prepare agendas and materials, take notes during meetings, and manage team calendars and communications.

• Prepare and arrange program documents, reports, and communications while ensuring accuracy and data integrity across systems, including Salesforce and Asana.

• Provide support to the Network of California Community Colleges Foundation (NCCCF) by organizing board meetings, maintaining records, and helping with member communications and engagement activities.

• Assist in the planning and coordination of special events, such as board meetings, roundtable discussions, newsletters, and the annual Osher Philanthropist of the Year Award event.

• Collaborate with cross-functional teams to facilitate contracting, purchasing, reporting, and everyday program operations in a dynamic, remote-first setting.

⛳️ Requirements

• A minimum of 2+ years of experience in an administrative role within an office environment.

• Experience in an educational or non-profit setting is advantageous.

• Strong attention to detail, ensuring all deliverables and projects are accurate, professional, and current.

• Experience in scheduling and coordinating meetings and complex events.

• Required proficiency in Microsoft Office Suite (Teams, Word, Excel) and Google Suite (Docs and Sheets).

• Capability to work remotely and manage various technology platforms that support remote collaboration (such as Zoom, Google Suite, MS Teams, Outlook, Asana, etc.).

• Proficiency in database management processes and/or Salesforce or similar CRM software, along with experience in data entry.

• Exceptional verbal and written communication skills, particularly demonstrated strong notetaking abilities.

🏝️ Benefits

• Competitive compensation

• Generous PTO

• Holidays

• Medical, dental, and vision plans

• Flexible Spending Accounts

• Health Savings Accounts (HSA)

• Employee Assistance Program (EAP)

• Wellness offerings

• CalPERS retirement program

• Optional 403(b) and 457 Retirement plans

• Tuition reimbursement

• Public Service Loan Forgiveness certified employer