Administrative Assistant – Part time

This is a fully remote position, open to applicants in United States.

📋 Description

• Establish, monitor, and oversee timelines and action items across operations, finance, marketing, and HR initiatives.

• Follow up with team members and vendors regarding pending items and status updates.

• Assist in geographic expansion efforts through research, tracking requirements, and coordinating subsequent steps.

• Aid in payer contracting and credentialing processes by monitoring applications and outstanding items.

• Conduct research to facilitate decision-making across operations, expansion, and various projects.

• Execute light data analysis for reporting and informed decision-making.

• Keep organized files, trackers, and project boards maintained.

• Recognize process gaps and develop or enhance systems to address them.

• Proactively highlight delayed, upcoming, and urgent items.

• Manage ad hoc administrative and research tasks.

• Provide support to the COO in operations, finance, marketing, and HR functions.

⛳️ Requirements

• Minimum of 2 years of experience in an administrative, executive assistant, or operations support capacity.

• Highly detail-oriented and organized, with a track record of managing multiple workstreams concurrently.

• Strong written and verbal communication abilities.

• Excellent follow-through skills and the capability to independently close loops.

• Comfortable establishing systems and timelines while holding others accountable, including senior stakeholders.

• Process-oriented with a focus on enhancing efficiency and repeatability.

• Demonstrates initiative, ownership, and a self-starter attitude.

• Ability to work autonomously in a remote work environment.

• Tech-savvy with a quick aptitude for learning new tools, including Google Workspace, Trello/Monday, and Slack.

• Trustworthy with sensitive and confidential information.

• Previous experience supporting a founder, executive, or within a small/growing company is advantageous.

🏝️ Benefits

• Remote work.

• Part-time schedule.