Administrative Assistant – Marketing

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and sustain the calendars of executives and team members by scheduling meetings and coordinating appointments.

• Manage incoming emails and correspondence, prioritizing and responding as necessary.

• Organize and uphold both digital and physical filing systems, ensuring that documents are precise and easily accessible.

• Develop and maintain Standard Operating Procedures (SOPs).

• Assist with travel arrangements, including booking flights, accommodations, and creating itineraries.

• Prepare notes for meetings and follow up on action items discussed.

• Aid in the creation and scheduling of content across various social media channels.

• Draft, proofread, and distribute marketing materials such as newsletters, emails, and promotional content.

• Collaborate with external designers, agencies, or printers on marketing materials.

• Monitor and report on social media engagement metrics and the performance of campaigns.

• Manage postings and interactions on social media platforms (LinkedIn and Instagram).

• Collect missing receipts from different sources.

• Process and reconcile employee expenses promptly and accurately.

• Set up bills for payment.

• Code and submit invoices and expenses to the relevant General Ledger codes.

• Ensure that expenses are approved and reimbursed according to company policies.

• Assist in preparing monthly summaries and reports of expenses for review.

⛳️ Requirements

• Minimum of 2 years of experience in an administrative, marketing, or office coordination position.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.

• Knowledge of social media platforms and basic content management (LinkedIn, Instagram, Facebook).

• Experience with tools for expense management.

• Exceptional written and verbal communication abilities.

• Strong organizational skills with the capacity to manage multiple priorities and meet deadlines.

• Keen attention to detail and accuracy in all tasks.

• Proven ability to handle confidential information with care.

• A post-secondary degree in Business Administration, Marketing, or a related field is preferred.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.