Administrative Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Provide daily administrative and operational assistance to the People Operations Team

• Assist with staff scheduling, service logs, and review of timekeeping

• Support recruitment coordination along with various routine administrative duties

• Evaluate submitted service logs for accuracy and completeness

• Cross-check submitted service logs against HR timekeeping systems and highlight discrepancies

• Follow up with employees and managers to rectify missing or incorrect time entries

• Coordinate necessary corrections and ensure updates are completed by set deadlines

• Prepare service logs for billing purposes

• Assess daily callouts and assist in identifying coverage requirements

• Keep schedule updates accurate and promptly communicate any changes

• Review resumes and aid in coordinating candidate screening

• Contribute to recruiting efforts, including scheduling interviews and communicating with candidates

• Organize recruiting documentation and track status systematically

• Monitor group mailboxes and direct requests to the appropriate person or team

• Address routine inquiries using provided templates or standard guidance

• Track outstanding items and follow up to ensure timely resolution

• Perform accurate data entry in HR and operational systems

• Maintain logs, trackers, and documentation with meticulous attention to detail

• Assist in audits and reporting by keeping records systematically organized and updated

⛳️ Requirements

• Minimum of 1 year of experience in administrative support, HR, or operations (preferred)

• Strong attention to detail and capability to manage confidential information

• Excellent communication skills, both written and verbal

• Strong organizational abilities with the capacity to manage multiple priorities

• Proficiency in using email, calendars, spreadsheets, and shared inbox tools

• Reliable internet connection and the ability to work independently in a remote environment

• Familiarity with HRIS/timekeeping systems

• Experience with recruiting coordination or ATS systems

• Background in managing shared or group inboxes

🏝️ Benefits

• Fully Remote

• Monday to Friday schedule with morning availability for scheduling support (6:30 AM – 3:00 PM PST)