Administrative Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee and facilitate special projects such as graduations and school board meetings.

• Assist School Administrative Management with calendar organization, time-off requests, timesheet management, substitute teaching assignments, school events, and meetings.

• Conduct research and gather data from various sources.

• Prepare statistical data for reports.

• Aid staff with state-required testing.

• Collaborate with divisions and departments on school and organizational practices.

• Draft, compose, and revise correspondence, memos, letters, agendas, and reports.

• Attend school board meetings, document minutes, and maintain official records.

• Provide information regarding school policies, procedures, and objectives.

• Address internal and external inquiries via phone, letter, or in person.

• Manage confidential information and employee absence/tardiness notifications.

• Direct complaints and concerns to the appropriate management personnel.

• Review documents, records, reports, and forms for accuracy and compliance.

• Order office supplies and keep inventory updated.

• Ensure confidentiality and security of records and files, including testing data.

• Manage petty cash and coordinate with the Finance Department.

• Carry out special assignments as directed.

⛳️ Requirements

• Capacity to adapt to changing work priorities.

• Excellent planning and organizational abilities; capable of meeting deadlines and schedules.

• Meticulous attention to detail, along with tact and courtesy.

• Ability to work independently as well as collaboratively in a team setting.

• Strong interpersonal, verbal, and written communication skills.

• Capability to interpret and apply complex instructions, policies, procedures, rules, and regulations.

• Good judgment within the scope of delegated authority.

• Proficient in operating standard office equipment, including computers, copiers, fax machines, and typewriters.

• Strong command of MS Office applications, including Word, Excel, PowerPoint, and email.

• High school diploma or GED equivalent; completion of college coursework or office administration training.

• At least three years of progressively responsible administrative support experience.

• Experience in supporting effective interactions with the public in either the private or public sector.

• Familiarity with records management.

• Data entry proficiency.

• Typing speed of 45 wpm or higher.

• Willingness to travel to affiliate school campuses.

• Ability to meet physical requirements for sedentary work while managing frequent multitasking, shifting priorities, repetitive tasks, deadlines, and a noisy, distracting environment.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and advancement.

• Supportive work environment with a collaborative team.