Administrative Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee intricate leadership scheduling across various time zones

• Organize both internal and external meetings along with travel arrangements

• Develop agendas and create meeting materials

• Document structured meeting notes and monitor action items

• Ensure accountability and follow-through on tasks

• Manage documentation, system access, and scheduling

• Evaluate resumes and conduct preliminary discovery calls

• Handle invoices and track receivables

• Professionally follow up with clients

• Draft and format contracts, reports, and deliverables for clients

• Identify operational inefficiencies and introduce workflow enhancements

• Establish scalable administrative systems

⛳️ Requirements

• 3–5 years of experience in administrative, executive, or operations support positions.

• Demonstrated experience managing complex executive calendars and scheduling across time zones.

• Strong proficiency in Microsoft Office, particularly with Excel and Outlook.

• Experience with invoicing systems and fundamental accounts receivable tracking.

• Familiarity with tools such as QuickBooks, DocuSign, HubSpot, Notion, or similar platforms.

• Excellent verbal and written communication skills in a professional setting.

• Ability to juggle multiple priorities and adhere to deadlines in a dynamic environment.

• High attention to detail with exceptional accuracy in documentation and reporting.

• Experience in supporting onboarding and offboarding administrative processes.

• A high degree of discretion and professionalism when dealing with confidential information.

🏝️ Benefits

• Competitive base salary (commensurate with experience)

• Clear career advancement opportunities within a growing firm

• Entrepreneurial culture focused on ownership and initiative

• Direct interaction with leadership and involvement in strategic initiatives

• Flexibility for remote work (PST/CST schedule, Monday–Friday)