Administrative Assistant

This is a fully remote position, open to applicants in Honduras.

📋 Description

• Accurately input, update, and maintain client details and legal case information in secure digital systems, prioritizing documentation that is time-sensitive.

• Manage and safeguard confidential immigration records with care, ensuring adherence to legal and firm-wide data standards.

• Communicate clearly and professionally with clients mainly through email and text, and occasionally by phone to provide updates and clarify information.

• Organize and categorize digital legal files to guarantee efficient, secure, and timely access for members of the legal team.

• Promptly respond to client inquiries related to case documentation and data requests while maintaining a courteous, service-oriented demeanor.

• Work closely with attorneys, paralegals, and legal assistants to facilitate the accurate preparation and processing of immigration documents.

• Offer general administrative assistance related to document management and case workflows, as required by the legal team.

⛳️ Requirements

• Outstanding attention to detail and a high degree of accuracy in data entry.

• Superior written communication skills, particularly in email and text correspondence.

• Proven ability to manage confidential and sensitive information with discretion.

• Strong organizational skills, capable of managing multiple time-sensitive tasks simultaneously.

• Professional and courteous phone etiquette for occasional client interactions.

• Ability to thrive under pressure and meet strict deadlines in a fast-paced legal environment.

• Proficiency in office productivity tools (e.g., Google Workspace or Microsoft Office), particularly with spreadsheets and document management systems.

• Fluency in both English and Spanish to ensure clear and effective communication with clients from diverse backgrounds.

🏝️ Benefits

• Paid Time Off

• Mental Health Days

• Company Holidays

• Wellbeing support