Admin Assistant – HVAC, Switchboards

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Analyze project documentation to ascertain schedules, requirements, and essential project details.

• Emphasize crucial milestones, timelines, and deliverables to facilitate project planning.

• Coordinate and monitor tasks necessary for each project to guarantee timely completion.

• Develop and document task specifications and work instructions for project teams.

• Keep well-organized records of project documents, schedules, and administrative materials.

• Execute routine administrative functions such as document formatting, data entry, and record updates.

• Aid in the preparation of project-related documentation and materials required for upcoming tasks.

• Assist project managers with coordination tasks, updates, and general administrative support.

• Track task progress and maintain organized systems for monitoring project activities.

⛳️ Requirements

• A Bachelor’s degree in Business Administration, Office Administration, Management, or a related field is preferred.

• At least 3 years of experience in administrative support, project coordination, or a comparable role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Familiarity with project documentation, schedules, and task tracking tools.

• Strong organizational and time management abilities with the capacity to handle multiple tasks simultaneously.

• Exceptional written and verbal communication skills.

• High attention to detail when reviewing and organizing documents and project information.

• Capability to work independently and adhere to established processes.

• Strong problem-solving skills and the ability to manage various administrative priorities effectively.

🏝️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).

• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).

• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!