Admin Assistant – Accounting Firm

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Overseeing administrative tasks and client email communications with a commitment to same-day responses

• Engaging with the ATO to establish payment plans, request interest and fee waivers, and seek extensions for lodgements

• Executing ASIC responsibilities, including changes in directorship or shareholdings

• Setting up Companies and Trusts

• Answering phone calls and serving as a friendly, professional initial contact

• Managing client inquiries, scheduling, and correspondence with attention and efficiency

• Supporting client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance

• Coordinating tax lodgements, including returns and BAS submissions

• Maintaining a secure and orderly digital filing system

• Following up on overdue accounts through email communications

• Assisting the Practice Manager with various personal assistant tasks as needed

• Scheduling calendar appointments and participating in meetings

• Contributing to the continuous enhancement of office policies and procedures

⛳️ Requirements

• At least 2 years of administrative experience, ideally within an accounting firm

• Strong verbal and written communication skills

• Outstanding organizational abilities with a talent for managing multiple deadlines

• A proactive self-starter who enjoys working independently yet values teamwork

• Detail-oriented with a commitment to accuracy from the outset

• A genuine passion for achieving excellent outcomes for clients and fostering teamwork

• A proactive approach, always seeking opportunities for improvement and value addition

• Familiarity with Xero and Xero Practice Manager (XPM), Microsoft Office, particularly Word and Excel, Suitefiles, and ATOmate, with Annature training available

🏝️ Benefits

• 100% Work From Home

• Permanent remote work arrangement

• Equipment provided

• A collaborative and supportive team environment

• Work-Life Balance: Monday to Friday, 8:30 am to 5:00 pm PH time