Accounts Payable Specialist – Freight and Logistics

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee vendor relationships, ensuring financial precision in CW, while facilitating smooth coordination between International/LATAM teams and the payments department.

• Supervise and manage the main email inbox for the department, responding promptly to urgent invoice posting requests.

• Handle the entire lifecycle of invoice corrections, including reversing incorrectly posted invoices and executing accurate repostings in line with company policies.

• Perform in-depth reviews of vendor statements, making direct comparisons with the internal accounting system (CW).

• Confirm the accuracy of invoice numbers, charges, creditor details, and due dates to maintain financial consistency.

• Deliver timely and professional responses to vendors following statement reviews, including clear communication regarding estimated payment timelines.

• Act as a liaison with the payment processing team concerning overdue accounts.

• Generate detailed aging reports, highlighting distinctions between past-due and current invoices.

• Rigorously enforce data protocols to avoid the occurrence of duplicate payments.

• Serve as the main point of contact for the payments team, directing vendors requesting remittance details for previously processed payments.

• Identify recurring payment bottlenecks and propose process enhancements to the payments team.

• Process incoming Notices of Assignment (NOAs) from factoring companies.

• Update vendor profiles in the CW system with accurate factoring company information.

• Create new vendor profiles as necessary, ensuring all factoring documentation is correctly recorded.

• Provide immediate and formal acknowledgment to factoring companies regarding the receipt and acceptance of NOAs.

⛳️ Requirements

• 2–3 years of experience in Accounts Payable within the freight and logistics sector.

• Capability to work independently in a virtual setting while maintaining high levels of communication and productivity during night shifts.

• Proven experience with accounting and ERP software (familiarity with CW systems is preferred).

• Exceptional verbal and written communication skills to manage sensitive vendor and international team interactions across different time zones.

• Strong attention to detail, especially in invoice validation, discrepancy recognition, and documentation.

• Demonstrated ability to effectively manage high-volume email workflows and prioritize urgent financial tasks.

🏝️ Benefits

• HMO & Leave Credits: Enjoy healthcare benefits and utilize accrued leaves starting from your third month.

• Supportive Remote Environment: Work from home with a collaborative team that values growth and collective success.

• Seamless Onboarding & Training: Quickly acclimate with a structured program and client-specific training designed to make you a subject matter expert in your assigned workflows.