Accounts Payable, Italian

This is a fully remote position, open to applicants in Romania.

📋 Description

• Process and confirm purchase orders, identifying and resolving any discrepancies between purchase requisitions, purchase orders, and confirmations.

• Record confirmed purchase order details in ERP systems and inform internal stakeholders of any modifications (e.g., Microsoft D365 or similar).

• Handle PO and Non-PO invoices in line with three-way matching and internal controls.

• Validate the accuracy and completeness of invoices, ensuring tax compliance and correct vendor information.

• Post approved invoices and credit notes, ensuring appropriate GL/CC and project coding.

• Prepare, validate, and execute payment proposals across various payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer).

• Review and resolve payment exceptions, blocked vendors, advances, and reconciliations.

• Coordinate payment approvals with the Treasury and Finance Controllers.

• Generate and distribute remittance advice to vendors.

• Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals.

• Create and maintain vendor accounts adhering to required documentation and verification standards.

• Conduct invoice audits and quality checks, report findings, and suggest process improvements.

• Address vendor and internal inquiries related to invoices, payments, tax documentation, and account status within defined SLAs; investigate and resolve payment discrepancies, missing invoices, and vendor statement issues.

• Route requests appropriately to internal teams in compliance with SOX and internal controls.

• Prepare month-end accrual reports and post accrual journal entries.

• Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis.

• Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments.

• Maintain accurate documentation to support audits and compliance reviews.

• Validate and report expense-related tax data in required formats.

• Process reimbursement and advance payments, including urgent manual payments where approved.

• Ensure compliance with internal policies, SOX controls, accounting standards, and statutory tax requirements.

• Maintain accurate records and supporting documentation for audit and regulatory purposes.

⛳️ Requirements

• Minimum of 1 year of experience in Accounts Payable.

• Fluency in Italian (at least B2 level) and a good command of English are essential.

• Bachelor’s degree in Finance, Accounting, or a related field, or equivalent experience.

• Comprehensive knowledge of invoice processing, payments, vendor master, and T&E claims.

• Strong understanding of accounting principles and internal controls.

• Proficient in ERP systems (Microsoft D365 or equivalent) and MS Excel.

• High attention to detail, excellent analytical skills, and ability to meet deadlines.

• Effective communication skills for managing internal and external stakeholders.

• Capability to handle multiple priorities and meet tight deadlines.

• Experience in shared services or multinational environments is preferred.

🏝️ Benefits

• Flexible work arrangements.