Accounts Payable Specialist

This is a fully remote position, open to applicants in Asia.

📋 Description

• Full-cycle Accounts Payable Processing: Receive, examine, and validate vendor invoices, purchase orders, and delivery receipts to guarantee accuracy in three-way matching. Ensure the legitimacy of invoices, item descriptions, quantities, unit prices, tax rates, and payment terms prior to entering data into the ERP system.

• Payment Management: Organize and execute weekly/monthly payment runs in accordance with company payment policies and cash flow strategies. Complete internal approval processes, manage domestic and international vendor payments, prepayments, and employee expense reimbursements, and address payment failures, refunds, and unusual transactions.

• Vendor Reconciliation & Maintenance: Perform regular vendor statement reconciliations, address account discrepancies, credit notes, deductions, and supplier claims. Maintain vendor master data, including setting up new vendors, updating accounts, and managing inactive vendors.

• Expense Reimbursement Audit: Assess employee expense reports, confirm the validity of invoices, ensure compliance with company expense policies, and verify the completeness of approval documents. Reject non-compliant expenses and offer feedback for corrections.

• Month-end & Year-end Closing: Finalize month-end accruals, GR/IR clearing, and prepaid expense amortization. Generate AP aging reports, vendor balance details, and AP analysis reports, and actively collaborate on general ledger closing and financial statement preparation.

• Document Filing & Internal Control: Organize, bind, and archive all original documents including purchase contracts, invoices, payment vouchers, and reimbursement files. Assist in internal audits, external audits, and tax inspections by providing comprehensive and standardized AP documentation.

• Abnormal Issue Handling: Address daily AP anomalies such as duplicate payments, return goods offsetting, overdue payables, and temporary estimations in the absence of invoices, ensuring smooth and precise AP accounting.

⛳️ Requirements

• Bachelor's degree in Finance, Accounting, or a related field;

• Over 3 years of formal experience in Accounts Payable, well-versed in full-cycle AP processes;

• Proficient in ERP systems and Excel functions; experience with international accounting software is an advantage;

• Basic business English reading and writing skills for communication with cross-border vendors;

• Knowledgeable in financial accounting standards and internal financial control procedures;

• Detail-oriented, meticulous, responsible, with strong data sensitivity and time management abilities;

• Capable of working independently under pressure and collaborating effectively with cross-departmental teams;

• Availability to work in the European time zone.

🏝️ Benefits

• A competitive salary

• An asynchronous working environment

• A "Remote-First" company culture (or Hybrid) - depending on job requirements

• The opportunity to work abroad for short durations

• Opportunities for growth within the company

• All new joiners receive the necessary hardware to ensure you have the tools required for success from day one